Treasury Administrative & Data Support Specialist

Coconino County Arizona; Flagstaff (AZ); On-site; USD 38,000 - 52,000; Part time

Benefits offered by this job

Health Care Insurance

Dental Plan

Vision Plan

Group Life Insurance

Pre-Tax Deduction Plan

Wellness Program

Job summary

Coconino County is seeking a detail-oriented administrative assistant to provide support to the Treasurer’s Office. Under supervision, you will handle scheduling, correspondence, data preparation, and back-up disbursement tasks, ensuring accuracy and confidentiality in public finance operations.

You will manage calendars, prepare materials for review, assist with social media content, and maintain records in line with retention schedules, collaborating across departments and with the public.

Qualifications

• High school diploma or GED and one year of clerical, customer service, communications, or administrative support experience.
• OR any equivalent combination of education, training, and experience that demonstrates the ability to perform the duties of the position.

Responsibilities

• Assist the Treasurer with scheduling meetings, maintaining calendars, coordinating appointments, and preparing agendas or meeting materials
• Draft routine correspondence, prepare informational materials, and assist with internal and external communication tasks
• Assist with creating and organizing content for official Treasurer’s Office social media channels; ensure posts follow County guidelines and established messaging
• Prepare and enter data for review, including investment statements, Treasurer receipts, journal entries, and related documentation
• Serve as backup to the Treasury Banking Specialist for preparing and organizing warrants; verify basic information and route items for approval
• Assist with Positive Pay uploads as needed, following established procedures and under direction of the specialist
• Prepare invoices for payment and assist with routine payment processing tasks
• Maintain, organize, and archive financial and administrative records in accordance with County records retention schedules; ensure documents are properly stored, accessible, and prepared for review or audit
• Order supplies, maintain office inventory, and support general administrative functions of the Treasurer’s Office

Skills

Data entry

Customer service

Communication

Calendar management

Administrative support

Education

High school diploma or GED

Tools

Office software

Social media management

Job description

Coconino County is seeking a detail-oriented administrative assistant to provide support to the Treasurer’s Office. Under supervision, you will handle scheduling, correspondence, data preparation, and back-up disbursement tasks, ensuring accuracy and confidentiality in public finance operations.

You will manage calendars, prepare materials for review, assist with social media content, and maintain records in line with retention schedules, collaborating across departments and with the public.