Public Service Specialist: Data-Driven Admin Pro

Coconino County; Flagstaff (AZ); On-site; USD 36,000 - 48,000; Full time

Job summary

Coconino County is seeking a diligent administrative professional to perform clerical tasks under supervision. You will format, compose and type documents, update records and prepare agenda/minutes for meetings, all while ensuring accuracy and confidentiality.

Proficiency in Adobe, Word and Excel, strong data entry and customer service are essential. Ideal candidates understand title transactions, appraisal terminology, and can thrive in a fast-paced team setting with minimal supervision.

Qualifications

• Two years' clerical or administrative experience within subject area.
• Or Associate's degree and one year experience in clerical/administrative work.
• Any equivalent combination of education, training and experience.

Responsibilities

• Formats, composes and types correspondence and other documents from drafts or dictation.
• Prepares reports and maintains records; receives, sorts, files and retrieves documents.
• Updates, checks and completes records and forms; verifies discrepancies and corrects.
• Researches records and disburses information; maintains complex filing systems.
• Schedules meetings; prepares materials and agendas; takes minutes.
• Maintains access to files; answers questions on departmental rules and procedures.
• Exhibits discretion on minor administrative decisions; processes confidential documents.
• May maintain department budget accounting records and routing of calls.
• Uses computer systems; handles Microsoft Suite and office machines; report preparation.
• Supports teamwork, safety culture and effective working relationships.

Skills

Data entry

Customer service

Teamwork

MS Office proficient

Education

Associate's degree

Tools

Adobe

Word

Excel

Access

Visio

Job description

Coconino County is seeking a diligent administrative professional to perform clerical tasks under supervision. You will format, compose and type documents, update records and prepare agenda/minutes for meetings, all while ensuring accuracy and confidentiality.

Proficiency in Adobe, Word and Excel, strong data entry and customer service are essential. Ideal candidates understand title transactions, appraisal terminology, and can thrive in a fast-paced team setting with minimal supervision.