Lead Administrative Specialist: Records & Projects Coordinator

Coconino County; Flagstaff (AZ); On-site; USD 42,000 - 56,000; Full time

Job summary

Coconino County in Flagstaff, AZ is seeking an organized administrative professional to support department operations. Under supervision, you will coordinate schedules, maintain records, prepare reports, and assist with budgets and contracts.

The ideal candidate has strong computer skills, attention to detail, and the ability to manage multiple priorities. This limited appointment position ends June 30, 2027 and offers the opportunity to contribute to public service and community programs.

Qualifications

• Four years of progressively responsible administrative or clerical experience; OR, Associate’s degree and three years of progressively responsible administrative or clerical experience; OR, Bachelor's degree and two years of progressively responsible administrative or clerical experience; OR, any equivalent combination of education, training and experience.

Responsibilities

• Coordinates and schedules specialized departmental functions, meetings, and travel.
• Oversees an administrative unit's record management systems and databases.
• Serves as lead staff; may supervise employees as assigned.
• Provides training to assigned staff.
• Prepares and maintains statistical and administrative reports.
• Gathers and prepares information for budgetary purposes.
• Creates, processes, and distributes confidential and sensitive documents and correspondence.
• Coordinates the preparation, distribution and preservation of departmental records.
• Communicates and acts as liaison with other departments, agencies and the public.
• Attends meetings to represent the department.
• Composes and types correspondence, contracts, reports and other documents.
• Researches pricing and vendors and prepares requisitions for needed goods and services.
• May perform research regarding grants and external sources of funding.
• May take and transcribe meeting minutes.

Skills

Microsoft Word

Excel

Database software

Record management

Communication

Attention to detail

Education

Bachelor's degree

Associate’s degree

High school diploma or equivalent

Tools

Microsoft Office

Job description

Coconino County in Flagstaff, AZ is seeking an organized administrative professional to support department operations. Under supervision, you will coordinate schedules, maintain records, prepare reports, and assist with budgets and contracts.

The ideal candidate has strong computer skills, attention to detail, and the ability to manage multiple priorities. This limited appointment position ends June 30, 2027 and offers the opportunity to contribute to public service and community programs.