Treasury Technician - Treasurer's Office (1026)

Coconino County Arizona; Flagstaff (AZ); On-site; USD 38,000 - 52,000; Part time

Benefits offered by this job

Health Care Insurance

Dental Plan

Vision Plan

Group Life Insurance

Pre-Tax Deduction Plan

Wellness Program

Job summary

Coconino County is seeking a detail-oriented administrative assistant to provide support to the Treasurer’s Office. Under supervision, you will handle scheduling, correspondence, data preparation, and back-up disbursement tasks, ensuring accuracy and confidentiality in public finance operations.

You will manage calendars, prepare materials for review, assist with social media content, and maintain records in line with retention schedules, collaborating across departments and with the public.

Qualifications

• High school diploma or GED and one year of clerical, customer service, communications, or administrative support experience.
• OR any equivalent combination of education, training, and experience that demonstrates the ability to perform the duties of the position.

Responsibilities

• Assist the Treasurer with scheduling meetings, maintaining calendars, coordinating appointments, and preparing agendas or meeting materials
• Draft routine correspondence, prepare informational materials, and assist with internal and external communication tasks
• Assist with creating and organizing content for official Treasurer’s Office social media channels; ensure posts follow County guidelines and established messaging
• Prepare and enter data for review, including investment statements, Treasurer receipts, journal entries, and related documentation
• Serve as backup to the Treasury Banking Specialist for preparing and organizing warrants; verify basic information and route items for approval
• Assist with Positive Pay uploads as needed, following established procedures and under direction of the specialist
• Prepare invoices for payment and assist with routine payment processing tasks
• Maintain, organize, and archive financial and administrative records in accordance with County records retention schedules; ensure documents are properly stored, accessible, and prepared for review or audit
• Order supplies, maintain office inventory, and support general administrative functions of the Treasurer’s Office

Skills

Data entry

Customer service

Communication

Calendar management

Administrative support

Education

High school diploma or GED

Tools

Office software

Social media management

Job description

Nature of Work

Under direct supervision, provides administrative, technical, and public-facing support to the Treasurer, Chief Deputy Treasurer, and the Banking Division. Work involves assisting with scheduling, communications, preparing financial data for review, and serving as the back-up for all disbursement processes within the office.

This is a Limited Appointment position with an end date of 7/30/2029

Typical Duties

(Illustrative only)

• Assist the Treasurer with scheduling meetings, maintaining calendars, coordinating appointments, and preparing agendas or meeting materials
• Draft routine correspondence, prepare informational materials, and assist with internal and external communication tasks
• Assist with creating and organizing content for official Treasurer’s Office social media channels; ensure posts follow County guidelines and established messaging
• Prepare and enter data for review, including investment statements, Treasurer receipts, journal entries, and related documentation
• Serve as backup to the Treasury Banking Specialist for preparing and organizing warrants; verify basic information and route items for approval
• Assist with Positive Pay uploads as needed, following established procedures and under direction of the specialist
• Prepare invoices for payment and assist with routine payment processing tasks
• Maintain, organize, and archive financial and administrative records in accordance with County records retention schedules; ensure documents are properly stored, accessible, and prepared for review or audit
• Order supplies, maintain office inventory, and support general administrative functions of the Treasurer’s Office

Essential functions of this position include but not limited to: sitting, walking, standing, crouching, stooping, kneeling, reaching, bending and crawling for filing; working with and around others; dealing with interruptions; repetitive motion(hand/wrist/elbow/ shoulder) for computer work, filing, copying etc.; vision acuity (near) for computer work and reading documents; hearing and speech for ordinary conversation; finger dexterity and touch for typing.

Minimum Qualifications

High school diploma or GED and one year of clerical, customer service, communications, or administrative support experience.

OR

any equivalent combination of education, training, and experience that demonstrates the ability to perform the duties of the position.

Preferred Qualifications

• Experience working in a finance-related, government, or public-sector office environment
• Demonstrated proficiency with basic accounting or bookkeeping tasks
• Strong data-entry accuracy and experience preparing financial documents or reports
• Prior experience supporting executives or coordinating complex calendars and schedules
• Familiarity with Positive Pay processes or treasury/banking operations
• Experience drafting professional correspondence or assisting with public communication materials
• Knowledge of social media best practices for official or organizational accounts
• Comfortable working within established procedures and following internal controls
• Strong customer service background, especially in roles requiring communication with multiple departments or external agencies
• Proven ability to maintain organized records and manage retention requirements

The ideal candidate

is a detail-oriented, service-minded administrative professional who thrives in a structured, accuracy-driven environment. They bring a strong sense of professionalism and reliability to their work, ensuring that schedules, communications, and financial data are handled with care and consistency. This person is comfortable supporting multiple leaders, managing varied tasks, and switching between administrative, technical, and public-facing responsibilities as needed.

They excel at maintaining organization in fast-paced settings, consistently follow established procedures, and demonstrate a commitment to clear communication—whether interacting with County departments, Special Districts, elected officials, or the public. The ideal candidate is proactive, eager to learn, and contributes positively to the culture of the Treasurer’s Office. They take pride in accuracy, enjoy collaborative work, and understand the importance of confidentiality and professionalism in a public-sector finance environment.

This position is non-exempt from overtime.

Knowledge, Skills And Abilities

Working knowledge of:

• Basic accounting or bookkeeping principles
• Data entry and verification procedures
• Standard office software and communication tools
• Customer service practices

Ability to:

• Communicate professionally with departments, districts, and elected officials
• Maintain accuracy and attention to detail
• Prepare and enter financial data for review
• Follow written and verbal instructions
• Assist with basic social media content creation
• Manage calendars and coordinate meetings
• Prepare and maintain simple reports and records
• Work cooperatively with staff, other agencies, and the public
• Meet deadlines with guidance
• Support a safe and positive workplace environment

Coconino County is an Equal Opportunity Employer.

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.

Employee Benefits

Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes:

(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Personal Day Purchase Program
• Vacation Sell Back Program
• Tuition Reimbursement Program
• Wellness Program
• Long-Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
• Free bus transportation/ EcoPass bus pass

Elective Coverage

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Health Savings Account
• Tax-deferred investment program
• Accidental and Disability Insurance
• Short Term Disability

01

Suppose the Treasury Manager asks you to prepare information for a report, but you notice that some of the numbers don’t match what is in the system. What would you do before providing the report?

02

There may be repetitive tasks such as entering transactions, updating records, filing documentation, or reconciling information. How do you stay focused and maintain accuracy during repetitive work?

03

What strengths would you bring to the Treasury team, particularly when it comes to organization, accuracy, teamwork, and supporting management?

• Required Question