Public Service Specialist- Assessor's Office (1026)

Coconino County; Flagstaff (AZ); On-site; USD 36,000 - 48,000; Full time

Job summary

Coconino County is seeking a diligent administrative professional to perform clerical tasks under supervision. You will format, compose and type documents, update records and prepare agenda/minutes for meetings, all while ensuring accuracy and confidentiality.

Proficiency in Adobe, Word and Excel, strong data entry and customer service are essential. Ideal candidates understand title transactions, appraisal terminology, and can thrive in a fast-paced team setting with minimal supervision.

Qualifications

• Two years' clerical or administrative experience within subject area.
• Or Associate's degree and one year experience in clerical/administrative work.
• Any equivalent combination of education, training and experience.

Responsibilities

• Formats, composes and types correspondence and other documents from drafts or dictation.
• Prepares reports and maintains records; receives, sorts, files and retrieves documents.
• Updates, checks and completes records and forms; verifies discrepancies and corrects.
• Researches records and disburses information; maintains complex filing systems.
• Schedules meetings; prepares materials and agendas; takes minutes.
• Maintains access to files; answers questions on departmental rules and procedures.
• Exhibits discretion on minor administrative decisions; processes confidential documents.
• May maintain department budget accounting records and routing of calls.
• Uses computer systems; handles Microsoft Suite and office machines; report preparation.
• Supports teamwork, safety culture and effective working relationships.

Skills

Data entry

Customer service

Teamwork

MS Office proficient

Education

Associate's degree

Tools

Adobe

Word

Excel

Access

Visio

Job description

Under supervision performs work of moderate difficulty in assigned field; performs related work as assigned. (Illustrative Only)

• Formats, composes and types correspondence and other documents from written drafts and dictating equipment on routine, complex and confidential matters
• Prepares reports and maintains records
• Receives, sorts, files and retrieves forms, correspondence and documents
• Updates, checks and completes records, forms and documents
• Verifies discrepancies and makes corrections
• Researches records and disburses information
• Establishes and maintains complex filing systems
• Schedules, gathers materials and prepares agenda for various meetings
• Takes and transcribes minutes of meetings and other proceedings
• Maintains control and assures availability of files and other materials
• Establishes and maintains complex filing systems
• Answers questions requiring knowledge of departmental rules and procedures
• Exercises discretion and judgment on minor administrative decisions
• Processes and distributes confidential and sensitive documents
• May maintain department budget accounting records
• May answer and route incoming phone calls

Essential functions of this position include but not limited to: sitting, walking, standing, crouching, stooping, kneeling, reaching, bending and crawling for filing; working with and around others; dealing with interruptions; repetitive motion (hand/wrist/elbow/ shoulder) for computer work, filing, copying etc.; vision acuity (near) for computer work and reading documents; hearing and speech for ordinary conversation; finger dexterity and touch for typing

Two years' experience in performing clerical or administrative work within subject area; OR Associate's degree and one year experience in performing clerical or administrative work within subject area; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

The ideal candidate has strong data entry and computer skills with excellent quality control practices; is proficient with Adobe, Word and Excel; must possess excellent customer service skills and enjoy working in a team setting; has knowledge of title transactions, appraisal terminology and familiarity with areas of Coconino County; is comfortable working in a very fast-paced environment and has the ability to work with minimal supervision. Preferences Access and Visio experience in report/query writing; problem solving; working knowledge of appraisal business; ability to handle multiple and changing priorities; ability to lead a team; ability to make decisions for the team regarding everyday responsibilities.

Considerable knowledge of:

• Business English, spelling and arithmetic, punctuation and grammar
• Office practices and procedure

Skill in:

• Use of computer systems, Microsoft Suite, and other office machines
• Report preparation

Ability to:

• Compose correspondence dealing with technical and complex matters
• Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures
• Prioritize, plan and carry out assignments
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with employees, other agencies and the public
• Follow written and verbal instructions
• Communicate effectively verbally and in writing

Coconino County is an Equal Opportunity Employer.

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.