Training Programs Admin Coordinator - Temp (1st Shift)

Aleron; City of Schenectady (NY); On-site; USD 45,000 - 54,000; Full time

Job summary

Acara Solutions in Schenectady, NY seeks an Administrative Coordinator to support certificate training programs and provide day-to-day admin assistance. You will coordinate registrations, scheduling, materials, and evaluations, while maintaining records and training facilities.

You will serve as the main contact for participants, trainers, and internal stakeholders, ensuring timely responses and data security. This 40-hour/week role is temporary (6 months) with 10% travel, located in Schenectady.

Qualifications

• Associate's Degree in Business.
• 2+ years of administrative coordination in a training or educational setting.
• 2+ years of experience with database management software.

Responsibilities

• Coordinate certificate training programs, including participant registrations, scheduling, materials, evaluations, and logistics.
• Maintain training records, prepare reports, and support day-to-day activities of the training team.
• Serve as primary contact for participants, trainers, and internal stakeholders, handling inquiries professionally.
• Maintain office and training room facilities, ensuring spaces are organized and stocked for programs.
• Manage participant records and courses in the Learning Management System, ensuring data security.

Skills

Event planning & logistics

Organizational skills

Written & verbal communication

Multitasking

Interpersonal skills

Team collaboration

Microsoft Office Suite

Education

Associate's Degree in Business

Tools

Microsoft Office Suite

Job description

Acara Solutions in Schenectady, NY seeks an Administrative Coordinator to support certificate training programs and provide day-to-day admin assistance. You will coordinate registrations, scheduling, materials, and evaluations, while maintaining records and training facilities.

You will serve as the main contact for participants, trainers, and internal stakeholders, ensuring timely responses and data security. This 40-hour/week role is temporary (6 months) with 10% travel, located in Schenectady.