Temp Programs Admin Coordinator — Mission-Driven

Atrium Staffing; New York (NY); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium Staffing seeks an experienced Programs Administrative Coordinator to support nonprofit program leadership on-site in New York. The assignment runs roughly October through December and requires a polished, detail-oriented professional who thrives in a fast-paced, mission-driven environment.

The role emphasizes calendar management, communications, and clinic-facing administrative tasks, including scheduling, records management, and reporting.

Qualifications

• 2–4 years of administrative experience in a fast-paced environment.
• Excellent communication, writing, and editing skills.
• Proficient in Microsoft Office Suite and Adobe Acrobat.
• Highly organized with strong attention to detail and ability to multitask.
• Self-starter who can work independently with sound judgment and discretion.
• Comfortable handling confidential information.
• Schedule flexibility to adapt to real-time changes.
• Experience working with diverse populations in a multicultural environment.

Responsibilities

• Manage and coordinate program leadership calendars, meetings, and events.
• Represent leadership with professionalism and diplomacy in internal and external communications.
• Welcome visitors and manage inquiries in person, by email, and virtually.
• Prepare agendas, documents, packets, and correspondence.
• Support recruitment, selection, and placement of interns.
• Coordinate and maintain vendor/partner agreements (MOUs).
• Set up and coordinate internal and external meetings.
• Prepare quarterly board reports and monthly committee updates.
• Support contract coordination and deliverables reporting.
• Assist with special projects.
• Create and modify presentations, spreadsheets, and other documents.
• Support scheduling of intake appointments and reminders.
• Maintain accurate records and dashboards.
• Coordinate logistics for community events (e.g., health fairs).
• Manage scheduling of meeting spaces and shared equipment.
• Oversee office/program supply inventory and ordering.
• Assist with billing support, including insurance verification and documentation.
• Maintain community and inter‑agency relationships supporting outreach.

Skills

Communication

Editing

Organization

Multitasking

Discretion

Schedule flexibility

Independent work

Diversity & inclusion

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Adobe Acrobat

Job description

Atrium Staffing seeks an experienced Programs Administrative Coordinator to support nonprofit program leadership on-site in New York. The assignment runs roughly October through December and requires a polished, detail-oriented professional who thrives in a fast-paced, mission-driven environment.

The role emphasizes calendar management, communications, and clinic-facing administrative tasks, including scheduling, records management, and reporting.