Administrative Functional Support

Ampcus, Inc; City of Schenectady (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Ampcus Inc. is a global provider of technology and business consulting services. We seek an Administrative Coordinator for the training academy in Schenectady, NY.

This in-office role supports day-to-day operations, coordinates training programs, maintains records, and handles communications with participants and trainers. The ideal candidate holds an associate degree, has strong organizational and communication skills, is proficient in Microsoft Office and database management, and can multitask

Qualifications

• Associate's degree in business, communications, or a related field.
• Proven experience in administrative coordination, preferably in a training or educational setting.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and experience with database management software.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Strong interpersonal skills and the ability to work collaboratively with diverse teams.
• Knowledge of event planning and logistics coordination is a plus.
• 10% Travel Required.
• This is an in-office, full-time position.

Responsibilities

• Coordinate certificate training programs: Assist in planning, scheduling, and coordination of certificate training programs conducted by the training academy.
• Administrative support: Maintain training records, manage course evaluations, and prepare reports.
• Communication: Serve as primary contact for inquiries from participants, trainers, and internal stakeholders.
• Facility management: Oversee office and training room upkeep and supplies; coordinate with departments for facilities.
• Database management: Maintain training participant records, attendance, and training history; manage Learning Management System.

Skills

Strong organizational skills

Excellent written and verbal沟通

Microsoft Office Suite

Database management software

Multitasking

Interpersonal skills

Event planning knowledge

Education

Associate's degree in business or related field

Tools

Learning Management System

Job description

Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team.

Job Title:

Administrative Functional Support

Location(s):

Schenectady, NY

Job Description

A global leader in energy technology is seeking a highly organized and detail-oriented individual to join our team as an Administrative Coordinator for the training academy. As a Coordinator, you will play a vital role in supporting the day-to-day operations of our prestigious training academy.

Responsibilities:

• Coordinate certificate training programs: Assist in the planning, scheduling, and coordination of certificate training programs conducted by the training academy. This includes managing participant registrations, facilitating trainings, preparing training materials, and ensuring smooth logistical arrangements.
• Administrative support: Provide administrative support to the training academy team, including maintaining training records, managing course evaluations, and preparing reports.
• Communication: Act as a primary point of contact for inquiries from participants, trainers, and internal stakeholders. Respond promptly and professionally to emails, phone calls, and other forms of communication.
• Facility management: Oversee the maintenance and organization of the office and training rooms, ensuring they are clean, well-stocked, and equipped with necessary resources. Coordinate with relevant departments to address any facility-related issues.
• Database management: Maintain accurate and up-to-date records of training participants, including their contact details, attendance records, and training history. Maintaining Learning Management System with scheduled courses. Ensure the confidentiality and security of all training-related data.

Qualifications:

• Associate's degree in business, communications, or a related field.
• Proven experience in administrative coordination, preferably in a training or educational setting.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with database management software.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Strong interpersonal skills and the ability to work collaboratively with diverse teams.
• Knowledge of event planning and logistics coordination is a plus.
• 10% Travel Required.
• This is an in-office, full-time position.

Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.