Administrative Functional Support

Ampcus Inc; City of Schenectady (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

Ampcus Inc. is seeking an Administrative Coordinator to support our training academy in Schenectady, NY. The role focuses on coordinating certificate programs, maintaining records, and delivering reliable administrative support to trainers and participants.

You will manage registrations, prepare materials, organize facilities, and generate reports, while ensuring data security and excellent communication with internal teams. This is an in-office, full-time position.

Qualifications

• Associate’s degree in business, communications, or a related field.
• Proven experience in administrative coordination, preferably in training or education.
• Strong organizational and interpersonal skills with attention to detail.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office and database software.

Responsibilities

• Coordinate certificate training programs, manage registrations and scheduling.
• Provide administrative support to the training academy team and maintain records.
• Serve as primary contact for participant and trainer inquiries.
• Oversee facility upkeep and room readiness.
• Maintain training participant data and LMS records.

Skills

Organizational skills

Communication

Multitasking

Collaboration

Event planning

Education

Associate’s degree in business or related field

Tools

Microsoft Office

Database management software

Job description

Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team.

Job Title

Administrative Functional Support

Location(s)

Schenectady, NY

Job Description

A global leader in energy technology is seeking a highly organized and detail-oriented individual to join our team as an Administrative Coordinator for the training academy. As a Coordinator, you will play a vital role in supporting the day-to-day operations of our prestigious training academy.

Responsibilities

• Coordinate certificate training programs: Assist in the planning, scheduling, and coordination of certificate training programs conducted by the training academy. This includes managing participant registrations, facilitating trainings, preparing training materials, and ensuring smooth logistical arrangements.
• Administrative support: Provide administrative support to the training academy team, including maintaining training records, managing course evaluations, and preparing reports.
• Communication: Act as a primary point of contact for inquiries from participants, trainers, and internal stakeholders. Respond promptly and professionally to emails, phone calls, and other forms of communication.
• Facility management: Oversee the maintenance and organization of the office and training rooms, ensuring they are clean, well-stocked, and equipped with necessary resources. Coordinate with relevant departments to address any facility-related issues.
• Database management: Maintain accurate and up-to-date records of training participants, including their contact details, attendance records, and training history. Maintaining Learning Management System with scheduled courses. Ensure the confidentiality and security of all training-related data.

Qualifications

• Associate’s degree in business, communications, or a related field.
• Proven experience in administrative coordination, preferably in a training or educational setting.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with database management software.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Strong interpersonal skills and the ability to work collaboratively with diverse teams.
• Knowledge of event planning and logistics coordination is a plus.
• 10% Travel Required.
• This is an in-office, full-time position.

Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.