Administrative Coordinator

Aleron; City of Schenectady (NY); On-site; USD 45,000 - 54,000; Full time

Job summary

Acara Solutions in Schenectady, NY seeks an Administrative Coordinator to support certificate training programs and provide day-to-day admin assistance. You will coordinate registrations, scheduling, materials, and evaluations, while maintaining records and training facilities.

You will serve as the main contact for participants, trainers, and internal stakeholders, ensuring timely responses and data security. This 40-hour/week role is temporary (6 months) with 10% travel, located in Schenectady.

Qualifications

• Associate's Degree in Business.
• 2+ years of administrative coordination in a training or educational setting.
• 2+ years of experience with database management software.

Responsibilities

• Coordinate certificate training programs, including participant registrations, scheduling, materials, evaluations, and logistics.
• Maintain training records, prepare reports, and support day-to-day activities of the training team.
• Serve as primary contact for participants, trainers, and internal stakeholders, handling inquiries professionally.
• Maintain office and training room facilities, ensuring spaces are organized and stocked for programs.
• Manage participant records and courses in the Learning Management System, ensuring data security.

Skills

Event planning & logistics

Organizational skills

Written & verbal communication

Multitasking

Interpersonal skills

Team collaboration

Microsoft Office Suite

Education

Associate's Degree in Business

Tools

Microsoft Office Suite

Job description

Job Title: Administrative Coordinator

Location: Schenectady, NY

Employment Type: Temp (6 Months)

Industry: Manufacturing

Compensation: $21.57-$25.92/Hour

Schedule: 40 Hours/Week 1st Shift

About the Opportunity:

• We're seeking an organized and detail-oriented Administrative Functional Support professional to help coordinate certificate training programs and provide day-to-day administrative support. You'll serve as a key point of contact for participants, trainers, and internal stakeholders while ensuring training records, facilities, communications, and learning systems are maintained accurately and efficiently.

Why You'll Love Working Here:

• Supportive, team-driven culture that values collaboration, transparency, and accountability.
• Opportunity to grow your career with a global workforce solutions leader serving multiple industries.
• People-first environment that encourages employees to bring their authentic selves to work.
• Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates.

Why This Opportunity is Exciting:

This role offers the chance to join a company that prioritises both people and performance-where your contributions directly impact client success while giving you room to grow and develop professionally.

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

What You'll Do:

• Coordinate certificate training programs, including participant registrations, scheduling, training materials, course evaluations, and logistical arrangements.
• Provide administrative support by maintaining training records, preparing reports, and supporting the day-to-day activities of the training team.
• Serve as a primary contact for participants, trainers, and internal stakeholders, responding to inquiries professionally and promptly.
• Maintain office and training room facilities, ensuring spaces are organized, properly stocked, and equipped for scheduled programs.
• Maintain accurate participant records and scheduled courses within the Learning Management System, ensuring training data remains secure and confidential.

What You'll Bring:

• Associate's Degree in Business
• 2+ years of experience in administrative coordination in a training or educational setting.
• 2+ years of experience with database management software.

What Sets You Apart:

• Knowledge of event planning and logistics coordination
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Strong interpersonal skills and the ability to work collaboratively with diverse teams.

Additional Information:

• Upon offer of employment, the individual will be subject to a background check.
• 10% Travel

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.