Student Programs & Administrative Coordinator

The Chronicle Of Higher Education, Inc.; City of Schenectady (NY); On-site; USD 38,000 - 40,000; Full time

Benefits offered by this job

Generous Vacation, Sick, and Personal

Winter Recess Break

Health Care: Medical, Dental, Vision

On-Campus Fitness Facilities

403(b) Retirement Plan

Salary Continuation in Disability

Tuition Exchange

Job summary

Union College in Schenectady, NY, is seeking an on-site Administrative Specialist to provide essential office support for a busy student-facing department within Student Affairs. Responsibilities include front-line client service for Class Deans, managing the student-worker lifecycle, and coordinating with units like the Wellness Center and Title IX.

The role requires an Associate’s degree with 3–5 years of administrative experience, strong MS Office and Google Suite skills, and experience with

Qualifications

• Associate’s degree and 3–5 years of administrative experience.
• U.S. citizen or permanent resident to fulfill the DSO role.
• Strong computer skills: Microsoft Office (Excel), Google Suite; familiarity with CRM systems (Slate, Colleague).
• Experience with scheduling, catering, and survey software (e.g. 25Live, Catertrax, Qualtrics).
• Excellent interpersonal skills, confidentiality, professionalism, and calm handling of high-stress situations.

Responsibilities

• Provide front-line support for the four Class Deans and the Coordinator of International Student Services.
• Oversee student-worker employment cycle including onboarding, training, payroll, and scheduling.
• Coordinate with campus offices on absences, leaves, and international student check-ins; assist with Student Affairs projects.
• Manage data and payments in Workday; assist with onboarding new employees; oversee office social media content.
• Support program logistics for student programming and campus initiatives and operate the New2U Community Closet and related funds.

Skills

Microsoft Office

Excel

Google Suite

CRM systems

Scheduling software

Interpersonal skills

Professionalism

Education

Associate’s degree

Tools

Slate

Colleague

Qualtrics

25Live

Catertrax

Job description

Union College in Schenectady, NY, is seeking an on-site Administrative Specialist to provide essential office support for a busy student-facing department within Student Affairs. Responsibilities include front-line client service for Class Deans, managing the student-worker lifecycle, and coordinating with units like the Wellness Center and Title IX.

The role requires an Associate’s degree with 3–5 years of administrative experience, strong MS Office and Google Suite skills, and experience with