Toronto Office Operations Coordinator

Vaco Recruiter Services; Austin (CA); On-site; USD 24,000 - 26,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Job summary

Vaco/Highspring is seeking an experienced Office Administrator to provide day-to-day administrative and operational support in the Toronto office. You will respond to office requests, assist executives with scheduling and meeting coordination, and work closely with the other admin to keep operations running smoothly.

Ideal candidates have 3+ years in office administration, strong communication, and experience in busy professional environments.

Qualifications

• 3+ years of experience in office administration or a similar role.
• Previous experience in a busy professional office environment.
• Excellent communication skills.

Responsibilities

• Provide day-to-day administrative and operational support across the Toronto office.
• Respond to ad hoc office requests and help resolve day-to-day needs as they arise.
• Provide administrative support to executives, including scheduling and meeting coordination.
• Work closely with the other administrative assistant on all aspects of office operations.
• Coordinate with vendors, building services and external partners.
• Order and manage office supplies, refreshments, catering and other office needs.
• Prepare meeting rooms and common spaces for internal and external meetings.
• Welcome and support visitors, clients and colleagues.

Skills

Office administration

Communication

Job description

Vaco/Highspring is seeking an experienced Office Administrator to provide day-to-day administrative and operational support in the Toronto office. You will respond to office requests, assist executives with scheduling and meeting coordination, and work closely with the other admin to keep operations running smoothly.

Ideal candidates have 3+ years in office administration, strong communication, and experience in busy professional environments.