Real Estate Office Operations Lead

Vaco by Highspring; Laguna Hills (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

Vaco by Highspring is seeking an organized Office Administrator to support the daily operations of a fast-paced real estate office. You will help ensure smooth administrative workflows, maintain compliance, and act as a primary point of contact for staff, clients, and vendors.

Key duties include managing licensing, onboarding and transfers, keeping accurate transaction records and filing systems, processing invoices and expenses, coordinating vendor and office maintenance, and supporting

Qualifications

• Proven administrative experience in a professional setting.
• Strong organizational and multitasking abilities.
• Excellent communication and customer service skills.

Responsibilities

• Manage licensing, onboarding, transfers and compliance-related activities.
• Maintain transaction records and trust logs; ensure proper document filing.
• Process commission paperwork, invoices, expense reports and office funds.
• Coordinate office maintenance, vendor relationships and equipment repairs.
• Support marketing and advertising initiatives for agents.
• Plan meetings, trainings, events and special projects.
• Assist with recruiting support, CRM management and general administration.
• Maintain a professional, organized, and efficient office environment.

Skills

Administrative skills

Organizational skills

Time management

Communication

CRM familiarity

Tools

Microsoft Office

CRM systems

Job description

Vaco by Highspring is seeking an organized Office Administrator to support the daily operations of a fast-paced real estate office. You will help ensure smooth administrative workflows, maintain compliance, and act as a primary point of contact for staff, clients, and vendors.

Key duties include managing licensing, onboarding and transfers, keeping accurate transaction records and filing systems, processing invoices and expenses, coordinating vendor and office maintenance, and supporting