Office Administrator

Citadel Drilling / Opla Energy; Houston (TX); On-site; USD 38,000 - 50,000; Full time

Job summary

Citadel Drilling / Opla Energy is seeking a proactive Office Administrator for the Houston office. The temp-to-perm role supports managers, coordinates crew accommodations, tracks travel, and handles financial and administrative tasks for the office and shop.

The ideal candidate has 2+ years in office administration, strong communication, and proficiency with Word, Excel, PowerPoint, and Outlook. Experience with MS Dynamics or ReQlogic is a plus.

Qualifications

• 2+ years of general office administrative experience.
• Experience with MS Dynamics or ReQlogic is a plus.
• Strong communication and interpersonal skills.
• Ability to work in a collaborative team.
• Proficient in Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Support managers as needed.
• Arrange crew accommodations for US employees.
• Track rental and mileage.
• Assist with inventory management.
• Provide accounts payable and PO support.
• Maintain timesheet database and payroll summaries.
• Coordinate conferences and visitor reception.
• Order and maintain office supplies and equipment.
• Update policies and manuals and ensure safety compliance.
• Represent the company values in daily work.

Skills

Office administration

Communication

Team collaboration

Prioritization

Attention to detail

MS Office proficiency

Tools

Microsoft Word

Excel

PowerPoint

Outlook

MS Dynamics

ReQlogic

Social media tools

Job description

Job Type

Temporary / Temp-to-hire

Location

Houston, TX

Schedule

Full-Time

Description

The Office Administrator is a temporary position with the potential to become a full-time, permanent position based on business needs and performance. This role is relied upon to complete a variety of tasks in support of the Houston office and shop and coordinate with the Canadian Administrator.

Qualification / Requirements / Education

• 2+ years of general office administrative experience.
• Industry-related experiencepreferred but not required.
• Dependable and reliable with attendance.
• Highly motivated with the ability to prioritize workloads and deliver results.
• Positive attitude, high degree of personal accountability and endless curiosity.
• Outstanding communication, interpersonal & diplomacy skills.
• Willingness to learn and ability to work well within a collaborative team.
• Excellent communicator.
• Intermediate proficiency with the following software: Word, Excel, PowerPoint, Outlook and feel comfortable working with Social media applications.
• Experience with MS Dynamics, ReQlogic an asset.

Duties and Responsibilities (include the following, however, other duties may apply)

• Supporting managers as needed.
• Arrange crew accommodations for US employees.
• Rental and mileage tracking.
• Inventory management support.
• Accounts payable support.
• Purchase Order support.
• Organizing/maintaining timesheet database and providing biweekly field timesheets summary for payroll.
• Assisting with organizing and ordering promotional items.
• Coordinating and helping with conferences.
• Welcoming visitors, processing mail, and receiving deliveries.
• Ordering and arranging maintenance of office supplies, furniture, and equipment.
• Updating and proof-reading policies and manuals.
• Understanding of and compliance with all company safety rules and policies.
• Representing Opla and its core values.
• Other duties as assigned.