Office Operations Manager & Bookkeeping

Vaco by Highspring; Ellicott City (MD); On-site; USD 42,000 - 70,000; Full time

Job summary

Vaco by Highspring is seeking an organized Office Manager/Bookkeeper to oversee daily operations, support staff, and handle administrative duties that keep the office running smoothly.

You will manage reception, mail, purchasing, vendor relations, scheduling, travel, and events, plus assist with basic bookkeeping or payroll coordination and prepare reports and presentations. QuickBooks experience is preferred.

Qualifications

• Proven ability to organize office operations and support staff.
• Attention to detail in multiple administrative tasks.
• Strong communication skills with internal and external stakeholders.

Responsibilities

• Oversee daily office activities, welcome visitors, and manage internal/external correspondence.
• Handle mail, purchasing, vendor relations, and office supplies.
• Schedule meetings, coordinate calendars, book travel, and organize company events.
• Prepare reports, memos, and presentations; track office budgets; assist with basic bookkeeping or payroll coordination.
• Assist with staff onboarding and supervise clerical personnel; enforce office policies.

Skills

Organizational

Detail-oriented

Communication

Tools

QuickBooks

Job description

Vaco by Highspring is seeking an organized Office Manager/Bookkeeper to oversee daily operations, support staff, and handle administrative duties that keep the office running smoothly.

You will manage reception, mail, purchasing, vendor relations, scheduling, travel, and events, plus assist with basic bookkeeping or payroll coordination and prepare reports and presentations. QuickBooks experience is preferred.