On-Site Administrative Assistant | Office Support & Coordination

Vaco by Highspring; Town of Florida (NY); On-site; USD 42,000 - 46,000; Full time

Job summary

Vaco by Highspring is seeking an Administrative Assistant to support multiple departments and ensure smooth operations across the team. The role emphasizes organization, proactive communication, and effective task coordination in a fully on-site Lake Mary, FL setting.

The ideal candidate will have strong MS Office skills, excellent time management, and the ability to work both independently and as part of a team. A high school diploma is required, with an associate or bachelor's degree preferred.

Qualifications

• Proven experience as an administrative assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time management skills
• Strong communication and interpersonal abilities
• Ability to work independently and as part of a team
• High school diploma or equivalent; associate or bachelor’s degree preferred.

Responsibilities

• Report to the administrative lead or office manager for daily updates, accomplishments, and any issues requiring attention.
• Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
• Coordinate team meetings and events and prepare agendas.
• Assist in project management by tracking deadlines and facilitating communication.
• Handle expense reporting, invoicing, and basic accounting tasks.
• Liaise with vendors and clients, providing excellent customer service.
• Maintain office supplies and manage inventory.

Skills

Experience as administrative assistant

MS Office proficiency

Organizational skills

Time management

Communication skills

Independence and teamwork

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Vaco by Highspring is seeking an Administrative Assistant to support multiple departments and ensure smooth operations across the team. The role emphasizes organization, proactive communication, and effective task coordination in a fully on-site Lake Mary, FL setting.

The ideal candidate will have strong MS Office skills, excellent time management, and the ability to work both independently and as part of a team. A high school diploma is required, with an associate or bachelor's degree preferred.