Office Administrator

Vaco Recruiter Services; Austin (CA); On-site; USD 24,000 - 26,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Job summary

Vaco/Highspring is seeking an experienced Office Administrator to provide day-to-day administrative and operational support in the Toronto office. You will respond to office requests, assist executives with scheduling and meeting coordination, and work closely with the other admin to keep operations running smoothly.

Ideal candidates have 3+ years in office administration, strong communication, and experience in busy professional environments.

Qualifications

• 3+ years of experience in office administration or a similar role.
• Previous experience in a busy professional office environment.
• Excellent communication skills.

Responsibilities

• Provide day-to-day administrative and operational support across the Toronto office.
• Respond to ad hoc office requests and help resolve day-to-day needs as they arise.
• Provide administrative support to executives, including scheduling and meeting coordination.
• Work closely with the other administrative assistant on all aspects of office operations.
• Coordinate with vendors, building services and external partners.
• Order and manage office supplies, refreshments, catering and other office needs.
• Prepare meeting rooms and common spaces for internal and external meetings.
• Welcome and support visitors, clients and colleagues.

Skills

Office administration

Communication

Job description

About the Opportunity

• Provide day-to-day administrative and operational support across the Toronto office.
• Respond to ad hoc office requests and help resolve day-to-day needs as they arise.
• Provide administrative support to executives as required, including scheduling, meeting coordination and other requests.
• Work closely with the other administrative assistant on all aspects of office operations
• Coordinate with vendors, building services and other external partners.
• Order and manage office supplies, refreshments, catering and other office needs.
• Prepare meeting rooms and common spaces for internal and external meetings.
• Welcome and support visitors, clients and colleagues

About You

• 3+ years of experience in office administration, office coordination, or a similar role.
• Previous experience working in a busy professional office environment
• Excellent Communication skills

Pay Range

$24 - $26 per hour

This position for employment is for a current vacancy with Vaco/Highspring’s client.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.