Office Operations & Finance Manager

Vaco by Highspring; Shively (KY); On-site; USD 45,000 - 65,000; Full time

Job summary

Vaco by Highspring is seeking an Office Manager to oversee daily administrative and financial operations. The role focuses on maintaining an organized work environment, accurate financial processing, and a positive employee experience.

The candidate will manage AP/AR, payroll administration, benefits coordination, and general office operations in a fast-paced setting. Strong organizational and communication skills are essential, with experience in HRIS and accounting tools preferred.

Qualifications

• Requires 3+ years of experience in office management, accounting, payroll, or related roles.
• Strong organizational, communication, and problem-solving skills are essential.
• Working knowledge of Accounts Payable, Accounts Receivable, Payroll, and Benefits Administration.

Responsibilities

• Manage daily office operations for an organized, efficient workplace.
• Coordinate vendors, supplies, and facility-related needs; maintain records and documentation.
• Process AP invoices and ensure timely payments; reconcile statements and manage ACH/wires.
• Process AR invoices and receipts; monitor aging and collections; assist month-end close.
• Oversee payroll administration, deductions, and year-end reporting; respond to payroll inquiries.
• Administer employee benefits programs and onboarding; support benefits changes and open enrollment.
• Prepare financial and operational reports; support audits and improve controls and efficiencies.

Skills

Organizational skills

Communication skills

Problem-solving

Education

Bachelor’s/Associate degree in related field

Tools

Excel

HRIS systems

Accounting software

Job description

Vaco by Highspring is seeking an Office Manager to oversee daily administrative and financial operations. The role focuses on maintaining an organized work environment, accurate financial processing, and a positive employee experience.

The candidate will manage AP/AR, payroll administration, benefits coordination, and general office operations in a fast-paced setting. Strong organizational and communication skills are essential, with experience in HRIS and accounting tools preferred.