Top Secret DoD Senior Executive Admin Specialist

McBride International; Massachusetts; Hybrid; USD 85,000 - 120,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Referral program

Job summary

McBride Consulting is seeking a Senior Administrative Support Specialist to provide expert-level support to the DoD programs, reporting to government leadership throughout the acquisition lifecycle.

You will coordinate meetings and travel, prepare briefing materials, manage calendars, and ensure compliance with DoD policies, delivering critical capabilities to warfighters and leaders.

Qualifications

• Citizenship: US citizen required.
• Active Top Secret clearance with SCI eligibility required.
• Bachelors Degree and 12+ years in the DoD, 5+ in DoD preferred OR 15 years related experience with DoD.
• Experience with DoD acquisition or program management offices.
• Strong proficiency with MS Office and collaboration tools.
• Knowledge of Air Force organizational structures and administrative processes.

Responsibilities

• Provide administrative and operational support to leadership and program teams.
• Maintain leadership awareness of mission-critical issues and priorities.
• Track action items, suspense dates, and program deliverables.
• Prepare executive correspondence, reports, and briefing materials.
• Coordinate meetings, travel, and virtual collaboration platforms.
• Develop and maintain meeting records, agendas, and attendees.
• Manage leadership calendars and scheduling requirements.
• Assist with workflow management and process improvement initiatives.

Skills

Strong written communication

Organizational skills

Time management

Problem solving

Stakeholder engagement

Independent work

Adaptability

Team player

Education

Bachelor0s Degree

12+ years DoD experience

Tools

Microsoft Office Suite

DTS

SharePoint

Calendar management

Microsoft Teams

Zoom

WebEx

Job description

McBride Consulting is seeking a Senior Administrative Support Specialist to provide expert-level support to the DoD programs, reporting to government leadership throughout the acquisition lifecycle.

You will coordinate meetings and travel, prepare briefing materials, manage calendars, and ensure compliance with DoD policies, delivering critical capabilities to warfighters and leaders.