Senior Administrative Support Specialist

McBride International; Massachusetts; Hybrid; USD 85,000 - 120,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Referral program

Job summary

McBride Consulting is seeking a Senior Administrative Support Specialist to provide expert-level support to the DoD programs, reporting to government leadership throughout the acquisition lifecycle.

You will coordinate meetings and travel, prepare briefing materials, manage calendars, and ensure compliance with DoD policies, delivering critical capabilities to warfighters and leaders.

Qualifications

• Citizenship: US citizen required.
• Active Top Secret clearance with SCI eligibility required.
• Bachelors Degree and 12+ years in the DoD, 5+ in DoD preferred OR 15 years related experience with DoD.
• Experience with DoD acquisition or program management offices.
• Strong proficiency with MS Office and collaboration tools.
• Knowledge of Air Force organizational structures and administrative processes.

Responsibilities

• Provide administrative and operational support to leadership and program teams.
• Maintain leadership awareness of mission-critical issues and priorities.
• Track action items, suspense dates, and program deliverables.
• Prepare executive correspondence, reports, and briefing materials.
• Coordinate meetings, travel, and virtual collaboration platforms.
• Develop and maintain meeting records, agendas, and attendees.
• Manage leadership calendars and scheduling requirements.
• Assist with workflow management and process improvement initiatives.

Skills

Strong written communication

Organizational skills

Time management

Problem solving

Stakeholder engagement

Independent work

Adaptability

Team player

Education

Bachelor0s Degree

12+ years DoD experience

Tools

Microsoft Office Suite

DTS

SharePoint

Calendar management

Microsoft Teams

Zoom

WebEx

Job description

Senior Administrative Support Specialist

Hanscom Afb, United States | Posted on 09/11/2026

McBride is a certified Minority-Owned Business Enterprise (MBE), Service-Disabled Veteran-Owned Small Business (SDVOSB), and Disadvantaged Business Enterprise (DBE) management and IT consulting firm with significant professional services experience that includes IT transformation, project management, digital transformation, strategic planning, business process improvement, change management, human capital management, disaster recovery, and operations.

Job Description

McBride Consulting has an exciting opportunity for a Senior Administrative Support Specialist providing support to the Command, Control, Communications, and Battle Management Division (C3BM).

Command, Control, Communications, and Battle Management (C3BM)has been tasked with delivering an integrated Department of the Air Force (DAF) Battle Networkproviding resilient decision advantage and enabling the USAF, USSF, Joint, and Coalition Forceto win against the pacing challenge. C3BM supports execution in many different focus areas.C3BM’s main efforts are Architecture and Systems Engineering (ASE), Operational ResponseTeam (ORT), and multiple mission integration teams such as Air, Maritime and multipleacquisitions consisting of both the Advanced Battle Management System (ABMS) and Space.

This is a full-time position at Hanscom AFB, Bedford, MA.

Responsibilities:

In this Advisory and Assistance Services (A&AS) role, you will provide expert-level support to Department of Defense (DoD) programs by assisting government leadership with decision-making, planning, and execution throughout the acquisition lifecycle. You will apply your technical and/or professional expertise to ensure compliance with applicable policies and regulations, contribute to mission success, and help deliver critical capabilities to the warfighter.

Duties to include but not limited to:

• Provide administrative and operational support to government leadership and acquisition program teams.
  
• Maintain leadership awareness of mission-critical issues, priorities, and organizational initiatives.
  
• Track and monitor action items, taskings, suspense dates, and program deliverables.
  
• Prepare correspondence, reports, briefing materials, and official documents for leadership review and signature.
  
• Coordinate and support meetings, conferences, and working groups, including scheduling, logistics, virtual meeting setup, and documentation.
  
• Develop and maintain meeting records, agendas, attendance logs, minutes, and action item trackers.
  
• Manage leadership calendars, conference room schedules, and organizational scheduling requirements.
  
• Support video teleconferencing and online collaboration platforms, ensuring proper setup and execution.
  
• Disseminate program policies, guidance, and organizational communications to internal and external stakeholders.
  
• Maintain program files, records, and document repositories in accordance with organizational procedures.
  
• Assist with workflow management, office operations, and process improvement initiatives.
  
• Coordinate, analyze, distribute, and tracking organizational taskings and responses.
  
• Support travel planning, coordination, and execution utilizing the Defense Travel System (DTS).
  
• Respond to routine inquiries, answer telephones, and provide administrative customer support.
  
• Provide recommendations to improve administrative processes, office efficiency, and organizational effectiveness.
  

Requirements

Qualifications:

Citizenship: Must be a US citizen

Minimum Required Qualifications

Clearance:Must have and be able to maintain an active Top Secret level clearance and have current SCI eligibility

Preferred Qualifications:

Education:Bachelor’s Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoDOR,

• 15 years of directly related experience in the labor category performance requirements, eight of which must be in the DoD.
  

Technical Skills:

• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
  
• Experience utilizing the Defense Travel System (DTS)
  
• SharePoint administration and document management
  
• Calendar management and executive scheduling support
  
• Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx)
  
• Action item, suspense, and workflow tracking
  
• Preparation executive correspondence, reports, and briefing materials
  
• Records management and file maintenance in accordance with DoD policies
  
• Data collection, analysis, and administrative reporting
  
• Experience supporting DoD acquisition or program management offices
  
• Knowledge of Air Force organizational structures and administrative processes
  

Interpersonal Skills:

• Strong written and verbal communication skills
  
• Exceptional organizational and time management abilities
  
• Ability to manage multiple priorities and competing deadlines
  
• Professional demeanor when interacting with senior military and civilian leadership
  
• Strong attention to detail and accuracy
  
• Excellent customer service and stakeholder engagement skills
  
• Ability to work independently with minimal supervision
  
• Strong problem-solving and critical-thinking abilities
  
• Collaborative team player capable of working across diverse organizations
  
• Ability to handle sensitive and confidential information with discretion
  
• Adaptability in a fast-paced, mission-focused environment
  
• Proactive mindset with a continuous process-improvement approach
  
• Strong relationship-building and coordination skills
  
• Ability to anticipate leadership needs and respond effectively
  
• High level of professionalism, reliability, and accountability
  

Additional Information:

Location:Hanscom AFB, MA

Travel:10%

On-Site:This position requires the candidate to be on-site

• 401(k)
• Dentalinsurance
• Healthinsurance
• Life insurance
• Paid time off
• Referralprogram

Our people and culture

McBride is an Equal Opportunity Employer. McBride Consulting does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.