Administrative Assistant

Insight Global; Lincoln (MA); On-site; USD 85,000 - 120,000; Full time

Job summary

Insight Global is seeking an experienced Administrative Support Specialist to provide high-level support to DoD leadership and acquisition teams. This role emphasizes calendar management, travel coordination through DTS, and meticulous records management to ensure mission success.

The ideal candidate will be a US citizen with an active Top Secret clearance with SCI eligibility, extensive experience in DoD environments, and advanced proficiency in Microsoft Office.

Qualifications

• U.S. citizen with an active Top Secret clearance and SCI eligibility.
• Experience providing administrative support within DoD environments.
• Experience using the Defense Travel System (DTS).
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).

Responsibilities

• Support government leadership and acquisition teams with administrative and operational activities.
• Manage executive calendars, coordinate meetings, prepare agendas, capture meeting minutes, and track action items and suspense dates.
• Prepare reports, briefings, correspondence, and official documentation for leadership review and approval.
• Coordinate travel arrangements through Defense Travel System (DTS) and support conferences, working groups, and virtual meetings.
• Maintain SharePoint sites, records, program documentation, and organizational communications in accordance with DoD requirements.

Skills

Executive scheduling

Meeting coordination

Action item tracking

Records management

Correspondence prep

Administrative support (DoD)

Tools

Defense Travel System

SharePoint

Microsoft Office

Job description

U.S. Citizen with an active Secret Clearance

Administrative support experience within the DoD

Experience utilizing the Defense Travel System (DTS).

Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams).

Strong experience with executive scheduling, meeting coordination, action item tracking, records management, and correspondence preparation.

Nice to Have Skills & Experience

• SharePoint administration and document management experience.
• Knowledge of Air Force organizational structures, acquisition processes, and administrative procedures.

Job Description

A federal client of ours is seeking an experienced Administrative Support Specialist to provide high-level administrative and operational support to Department of Defense (DoD) leadership and acquisition program teams. This individual will play a critical role in supporting senior leadership, coordinating day-to-day operations, managing executive-level communications, and ensuring mission success through effective organization, scheduling, and program support. The ideal candidate will have experience supporting DoD environments, strong administrative expertise, and an active Top Secret clearance with SCI eligibility.

Day-to-Day Responsibilities

• Support government leadership and acquisition teams with administrative and operational activities.
• Manage executive calendars, coordinate meetings, prepare agendas, capture meeting minutes, and track action items and suspense dates.
• Prepare reports, briefings, correspondence, and official documentation for leadership review and approval.
• Coordinate travel arrangements through Defense Travel System (DTS) and support conferences, working groups, and virtual meetings.
• Maintain SharePoint sites, records, program documentation, and organizational communications in accordance with DoD requirements.

** Exact compensation may vary based on several factors, including skills, experience, and education.

** Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.