Tenant Coordinator — Temp-to-Perm, Onsite NYC

Beacon Hill Staffing Group, LLC; New York (NY); On-site; USD 65,000 - 70,000; Full time

Job summary

Beacon Hill Staffing Group, LLC seeks a Temp to Perm Tenant Coordinator to support daily operations at a Midtown East, Manhattan location. Start ASAP; 5 days in office; hours 8:30am–5:30pm. Temp approx. 3 months with potential to extend or convert.

Pay: 65K–70K perm base; temp rate paid in line. Benefits include medical, dental and vision (100% paid); PTO 0-2 yrs 15 days, 2-5 yrs 20 days, 5+ yrs 25 days plus holidays; commuter benefits.

Qualifications

• 2+ years of administrative experience in a professional office environment.
• Commercial real estate property management experience preferred.
• Commitment to delivering an exceptional tenant experience.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Critical thinker with sound judgment, discretion, and the ability to perform effectively under pressure.
• Ability to build relationships and communicate professionally with individuals at all levels of an organization.

Responsibilities

• Serve as the first point of contact for the Property Management office.
• Respond promptly to tenant inquiries and service requests.
• Provide administrative support to the management and property teams.
• Prepare tenant invoices for utilities, purchases, work orders, and service requests.
• Prepare and review monthly rent statements for accuracy.
• Maintain online work order and visitor management platforms.
• Coordinate tenant move ins and move outs, including loading dock and freight elevator reservations.
• Maintain Certificates of Insurance documentation for tenants and vendors.
• Ensure property invoices are properly coded and processed in a timely manner.
• Review tenant requests daily and collaborate with engineering, security, and cleaning teams to resolve issues.
• Assist with scheduling and communication related to tenant and contractor work within the building.
• Support tenant, building, and external events by coordinating logistics, including space planning, catering, vendors, and other event details.

Skills

Administrative experience

Communication skills

Organizational skills

Relationship building

Multitasking

Job description

Beacon Hill Staffing Group, LLC seeks a Temp to Perm Tenant Coordinator to support daily operations at a Midtown East, Manhattan location. Start ASAP; 5 days in office; hours 8:30am–5:30pm. Temp approx. 3 months with potential to extend or convert.

Pay: 65K–70K perm base; temp rate paid in line. Benefits include medical, dental and vision (100% paid); PTO 0-2 yrs 15 days, 2-5 yrs 20 days, 5+ yrs 25 days plus holidays; commuter benefits.