Temp-to-Perm Operations & Executive Assistant

Beacon Hill; New York (NY); On-site; USD 77,000 - 94,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Leave programs

Job summary

Beacon Hill is assisting a venture capital firm in Union Square by recruiting an Operations Coordinator/Executive Assistant. The role blends office operations management with high-level calendar, travel, and personal support for senior leadership.

The ideal candidate balances proactive organization with discretion, handles confidential matters, coordinates events and vendor relations, and maintains a professional, welcoming office environment on site five days a week.

Qualifications

• Office operations experience
• Executive support experience
• Strong calendar and travel planning
• Vendor coordination and event planning
• Discretion with confidential information

Responsibilities

• Oversee office operations and inventory management
• Coordinate with vendors and building management (HVAC, etc.)
• Order meals and catering for employees and guests
• Plan and execute internal events, meetings and functions
• Provide executive/personal assistant support to senior leadership
• Manage calendars, scheduling, travel arrangements, expenses
• Handle confidential information with discretion and support ad hoc projects

Skills

Office operations

Executive support

Calendar management

Travel arrangements

Vendor coordination

Event planning

Discretion handling confidential info

Job description

Beacon Hill is assisting a venture capital firm in Union Square by recruiting an Operations Coordinator/Executive Assistant. The role blends office operations management with high-level calendar, travel, and personal support for senior leadership.

The ideal candidate balances proactive organization with discretion, handles confidential matters, coordinates events and vendor relations, and maintains a professional, welcoming office environment on site five days a week.