Assistant Project Manager

Beacon Hill Staffing Group, LLC; New York (NY); On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Commuter benefits

Paid time off

Job summary

Beacon Hill Staffing Group, LLC seeks a Temp to Perm Assistant Project Manager to support daily construction operations for its New York portfolio. The role starts ASAP and requires 5 days in office, 8:30am-5/5:30pm, with possible overtime. Temporary assignment is approximately 3 months with potential to extend or convert.

Salary is 80K-120K perm base depending on experience; temp rate aligns with market. Benefits include medical, dental, vision, plus commuter benefits and PTO.

Qualifications

• Bachelor's degree required.
• 2+ years of project management experience within commercial real estate and construction.
• Strong organizational skills and attention to detail, with the ability to interpret and manage contract requirements and legal provisions.
• Ability to evaluate financial tradeoffs and make informed decisions in situations involving incomplete data and ambiguity.
• Proven ability to manage multiple competing priorities in a fast paced environment.
• Sound judgment and the ability to recognize when issues should be escalated.
• Strong problem solving skills with the confidence to take initiative and make decisions when necessary.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.

Responsibilities

• Update project schedules, budgets, task completion tracking, and upcoming milestone reporting.
• Prepare contracts and change orders, monitor project expenses, and identify budget variances.
• Schedule recurring project meetings, prepare agendas, and distribute meeting notes and action items.
• Assist with task assignments and the distribution of project materials to stakeholders.
• Provide weekly and monthly project status updates.
• Monitor project deliverables to ensure alignment with project scope, timelines, and established checklists.
• Document and process requested scope changes for review and approval.
• Support project closeout activities by confirming all final project requirements have been completed.
• Organize and maintain project records, including contracts, drawings, and correspondence.
• Review vendor payments, lien waivers, and project closeout documentation.
• Coordinate lessons learned meetings to document project successes and identify opportunities for improvement.

Skills

Project management

Budget tracking

Scheduling

Communication

Attention to detail

Problem solving

Education

Bachelor's degree

Tools

Excel

Word

Outlook

PowerPoint

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client, a Property Services and Asset Management Firm located in Midtown East, Manhattan is seeking to hire a Temp to Perm Assistant Project Manager to support daily construction operations for the New York Portfolio.

This position will start ASAP and require 5 days in office. Hours 8:30am-5/5:30pm, availability for overtime as needed. The temporary duration is approximately 3 months with potential to extend or convert.

Pay: 80K-120K perm base depending on experience, temp rate in line. Medical, dental and vision (100% paid). 0-2 years 15 days PTO; 2-5 years 20 days PTO; 5+ years 25 days PTO plus holidays. Commuter benefits.

Essential Duties and Responsibilities

• Update project schedules, budgets, task completion tracking, and upcoming milestone reporting.
• Prepare contracts and change orders, monitor project expenses, and identify budget variances.
• Schedule recurring project meetings, prepare agendas, and distribute meeting notes and action items.
• Assist with task assignments and the distribution of project materials to stakeholders.
• Provide weekly and monthly project status updates.
• Monitor project deliverables to ensure alignment with project scope, timelines, and established checklists.
• Document and process requested scope changes for review and approval.
• Support project closeout activities by confirming all final project requirements have been completed.
• Organize and maintain project records, including contracts, drawings, and correspondence.
• Review vendor payments, lien waivers, and project closeout documentation.
• Coordinate lessons learned meetings to document project successes and identify opportunities for improvement.

Qualifications

• Bachelor's degree required.
• 2+ years of project management experience within commercial real estate and construction.
• Strong organizational skills and attention to detail, with the ability to interpret and manage contract requirements and legal provisions.
• Ability to evaluate financial tradeoffs and make informed decisions in situations involving incomplete data and ambiguity.
• Proven ability to manage multiple competing priorities in a fast paced environment.
• Sound judgment and the ability to recognize when issues should be escalated.
• Strong problem solving skills with the confidence to take initiative and make decisions when necessary.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)