Tenant Coordinator

Beacon Hill Staffing Group, LLC; New York (NY); On-site; USD 65,000 - 70,000; Full time

Job summary

Beacon Hill Staffing Group, LLC seeks a Temp to Perm Tenant Coordinator to support daily operations at a Midtown East, Manhattan location. Start ASAP; 5 days in office; hours 8:30am–5:30pm. Temp approx. 3 months with potential to extend or convert.

Pay: 65K–70K perm base; temp rate paid in line. Benefits include medical, dental and vision (100% paid); PTO 0-2 yrs 15 days, 2-5 yrs 20 days, 5+ yrs 25 days plus holidays; commuter benefits.

Qualifications

• 2+ years of administrative experience in a professional office environment.
• Commercial real estate property management experience preferred.
• Commitment to delivering an exceptional tenant experience.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Critical thinker with sound judgment, discretion, and the ability to perform effectively under pressure.
• Ability to build relationships and communicate professionally with individuals at all levels of an organization.

Responsibilities

• Serve as the first point of contact for the Property Management office.
• Respond promptly to tenant inquiries and service requests.
• Provide administrative support to the management and property teams.
• Prepare tenant invoices for utilities, purchases, work orders, and service requests.
• Prepare and review monthly rent statements for accuracy.
• Maintain online work order and visitor management platforms.
• Coordinate tenant move ins and move outs, including loading dock and freight elevator reservations.
• Maintain Certificates of Insurance documentation for tenants and vendors.
• Ensure property invoices are properly coded and processed in a timely manner.
• Review tenant requests daily and collaborate with engineering, security, and cleaning teams to resolve issues.
• Assist with scheduling and communication related to tenant and contractor work within the building.
• Support tenant, building, and external events by coordinating logistics, including space planning, catering, vendors, and other event details.

Skills

Administrative experience

Communication skills

Organizational skills

Relationship building

Multitasking

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client, Property Services and Asset Management Firm located in Midtown East, Manhattan is seeking to hire a Temp to Perm Tenant Coordinator to support daily operations at one NYC location. This position will start ASAP, require 5 days in office. Hours 8:30am-5:30pm, availability for overtime as needed. The temp duration is approximately 3 months with potential to extend or convert. This role will report to the Senior Property Manager. Pay: 65K-70K perm base, temp rate paid in line.

Medical, dental and vision (100% paid), 0-2 years 15 days PTO ; 2-5 years 20 days PTO; 5+ years 25 days PTO plus holidays, commuter benefits.

Essential Duties and Responsibilities

• Serve as the first point of contact for the Property Management office
• Respond promptly to tenant inquiries and service requests
• Provide administrative support to the management and property teams
• Prepare tenant invoices for utilities, purchases, work orders, and service requests
• Prepare and review monthly rent statements for accuracy
• Maintain online work order and visitor management platforms
• Coordinate tenant move ins and move outs, including loading dock and freight elevator reservations
• Maintain Certificates of Insurance documentation for tenants and vendors
• Ensure property invoices are properly coded and processed in a timely manner
• Review tenant requests daily and collaborate with engineering, security, and cleaning teams to resolve issues
• Assist with scheduling and communication related to tenant and contractor work within the building
• Support tenant, building, and external events by coordinating logistics, including space planning, catering, vendors, and other event details

Qualifications

• 2+ years of administrative experience in a professional office environment
• Commercial real estate property management experience preferred
• Commitment to delivering an exceptional tenant experience through a service oriented approach
• Excellent written and verbal communication skills
• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously
• Critical thinker with sound judgment, discretion, and the ability to perform effectively under pressure
• Ability to build relationships and communicate professionally with individuals at all levels of an organization

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)