Temporary Administrative Assistant

Joss Search; New York (NY); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

Competitive hourly rate $30–$40/hr

5 days onsite at renovated offices

Stocked kitchens and snacks

Job summary

Joss Search is recruiting for a boutique private equity firm in Midtown for a long term temporary administrative assistant to join a growing family office. The role is fully on-site, Monday to Friday, with typical hours and start date in late summer.

The position involves supporting a small administrative team of five, handling phones, emails, scheduling, and office operations, including event planning and presentations. This is an on-site, 6-month assignment with a competitive hourly rate.

Qualifications

• 5+ years experience in a professional services firm or corporate setting.
• Receptionist/administrator experience in private equity or family office preferred.
• Proficient in MS Outlook and Microsoft Office Suite.
• Able to commit to a 6 month contract.
• Comfortable working 5 days on-site.

Responsibilities

• Answering phones and responding to emails.
• Managing scheduling of conference rooms.
• Supporting scheduling, meeting preparations, and event planning.
• Editing presentations and research projects.
• Providing back-up reception coverage and office support.

Skills

Customer service

Communication

Scheduling

MS Outlook

Microsoft Office

Tools

MS Outlook

Microsoft Office Suite

Job description

At Joss Search, we specialize in recruiting business support professionals into the Private Equity and Alternative Investments sector. Our clients make up the world’s leading global private equity, alternative investment, and financial consultancy firms, and many of our clients are looking to expand their pool of temporary workers.

THE ROLE

Our client, a boutique private equity firm in Midtown is looking for a long term temporary administrative assistant to jump in ASAP at their growing family office.

This role joins a small administrative team of five with supporting an office of about 25-30 employees with scheduling, meeting preparations, research projects, editing presentations, event planning and day to day office support.

This role is fully on-site

Mon-Friday

8am-5pm/9-6pm

Start 8/31

Goes through Spring 2027

Key responsibilities include but are not limited to:

• Answering the phones and responding to emails
• Communicating with appropriate hosts and ensuring a seamless running of the office
• Managing the scheduling of conference rooms
• Inventory management of office supplies and snacks
• Providing back up coverage to reception when needed
• Collaborating with other admins on confidential projects

THE BENEFITS

• Competitive hourly rate between $30-40/hr
• 5 days onsite at beautiful newly renovated offices
• Stocked kitchens, breakfast, snacks, other perks

THE CANDIDATE

• The ideal candidate will be personable, communicative, friendly, and have great customer service skills and experience.
• 5+ years previous experience within a professional services firm and corporate setting
• Previous experience as a receptionist or administrator within private equity or family office is strongly preferred
• Proficient in MS Outook and the Microsoft Office Suite
• Able to commit to a 6 month contract
• Comfortable working 5 days on-site

Joss Search is proud to be an Equal Opportunity Employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences, and bringing our community together.