Temporary Executive Assistant

Career Group; New York (NY); Hybrid; USD 38,572 - 52,348; Full time

Job summary

Career Group is assisting a financial services firm in NYC to fill a temporary Executive Assistant role. The position supports multiple NYC teams, starts ASAP, and runs approximately 6-7 months with potential extension.

The role requires a proactive, adaptable EA who can handle heavy calendars, travel coordination, expense reporting, and presentation preparation in a hybrid schedule that may require onsite work.

Qualifications

• At least 3-5 years of executive assistant experience in a fast-paced environment.
• Energetic, motivated, and team-oriented.
• Personable and flexible to adapt to last-minute changes in schedule.
• Strong organizational and multi-tasking skills.
• Knowledge of MS Office Suite and Concur.

Responsibilities

• Schedule and manage heavy calendars and meetings.
• Manage incoming calls and correspondence.
• Set up meetings, manage conference room calendars.
• Arrange travel plans and itineraries.
• Submit expense reports.
• Prepare presentations for conferences.
• Provide general administrative support as requested.
• Assist with special events and projects as needed.

Skills

Calendar management

Communication

Adaptability

Multitasking

Problem solving

Tools

MS Office Suite

Concur

Job description

Our client, a financial services firm, is looking for a temporary Executive Assistant to assist their NYC teams! The ideal candidate will be adaptable, proactive, and willing to jump in wherever needed.

This role starts asap and will last around 6-7 months, with potential to extend.

Hours: 9am – 6pm

*Hybrid Schedule, but must be flexible to be fully onsite when needed

Responsibilities

• Schedule and manage heavy calendars and meetings
• Managing incoming calls and correspondence
• Setting up for meetings, managing conference room calendars
• Arranging travel plans and itineraries
• Submitting expense reports
• Prepare presentations for conferences
• General administrative support as requested
• Assist with special events and projects as needed

Requirements

• At least 3-5 years of experience
• Energetic, motivated, and team-oriented
• Personable and flexible to adapt to last-minute changes in schedule
• Strong organizational and multi-tasking skills
• Knowledge of MS Office Suite and Concur