Part-Time Executive Assistant

Joss Search; New York (NY); On-site; USD 50,000 - 60,000; Part time

Job summary

A well-established investment firm located in Midtown Manhattan seeks a Part-Time Administrative Assistant to support various internal teams. This dynamic role requires 20-25 hours a week with mandatory Mondays, demanding strong organizational and communication skills. The ideal candidate will manage schedules, travel arrangements, expense tracking, and various administrative tasks, ensuring smooth operations in a fast-paced environment. Salary ranges from $50,000 to $60,000 annually, pro-rated for part-time.

Qualifications

• 3+ years of administrative support experience required.
• Experience in professional or financial services preferred.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate calendars and schedule meetings across time zones.
• Arrange domestic and international travel.
• Track and report expenses.
• Prepare and format documents, presentations, and reports.
• Manage shared inboxes and route inquiries appropriately.

Skills

Strong organizational skills

Strong communication skills

Ability to manage multiple priorities

Detail-oriented

Adaptable

Job description

This range is provided by Joss Search. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$50,000.00/yr - $60,000.00/yr

A well-established investment firm located in Midtown Manhattan, known for its professional, fast-paced environment. The firm values reliability, discretion, and a collaborative spirit, and has a long-standing presence in the financial services industry.

THE ROLE

The firm is seeking a Part-Time Administrative Assistant to support internal teams across various functions. This in-office role is 20-25 hrs a week with Mondays mandatory, ideal for a proactive and organized professional who thrives in a dynamic, team-oriented setting.

Key Responsibilities

• Coordinate calendars and schedule meetings across time zones
• Arrange domestic and international travel
• Track and report expenses
• Liaise with internal departments and external contacts
• Prepare and format documents, presentations, and reports
• Maintain office supplies and coordinate with vendors
• Support onboarding logistics for new hires
• Handle confidential information with discretion
• Assist with team communications and internal updates
• Manage shared inboxes and route inquiries appropriately
• Support team operations and handle ad hoc administrative tasks

THE CANDIDATE

The ideal candidate is detail-oriented, adaptable, and enjoys supporting others to keep operations running smoothly. They should be comfortable working independently and collaboratively.

Qualifications

• 3+ years of administrative support experience
• Experience in professional or financial services preferred
• Strong organizational and communication skills
• Ability to manage multiple priorities with professionalism and discretion

COMPENSATION & SCHEDULE

Salary: $50,000–$60,000 annually (pro-rated for part-time)

Schedule: 25 hrs weekly with Mondays Mandatory

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together