Temporary Office & Facilities Coordinator (Manhattan)

Beacon Hill Staffing Group; New York (NY); On-site; USD 45,000 - 65,000; Part time

Job summary

Beacon Hill Staffing Group is seeking a Temporary Office Administrator for an on-site role in Manhattan supporting a 40-person office. The position runs ASAP through mid-to-late January, with hours 7:30am–12:30pm, five days a week, and compensation up to $40/hour.

The role includes front-desk duties, coordinating conference rooms and deliveries, managing pantry and mail, maintaining cleanliness, and providing backup administrative support.

Qualifications

• Bachelor's degree is required.
• 1-2 years in facilities maintenance, office services, or related field.
• Self-motivated, highly organized, and able to prioritize competing demands.
• Clear communication with all levels of staff, guests, vendors, and team members.

Responsibilities

• Greet guests as receptionist and manage conference room activity.
• Maintain kitchen pantry and manage deliveries to stay within budget.
• Retrieve daily food deliveries from the office lobby for staff.
• Keep kitchen and offices clean; coordinate maintenance for appliances.
• Oversee building security for visitors and vendors performing maintenance.
• Monitor and organize office supplies and storage; order new items as needed.
• Receive and deliver all mail and maintain confidentiality.
• Provide backup administrative support as needed.
• Assist with ad-hoc errands and projects.

Skills

Receptionist experience

Office administration

Communication skills

Budget-conscious mindset

Detail-oriented

Lifting heavy equipment

Stand/walk long periods

Multitasking & prioritization

Discretion with confidential matters

Education

Bachelor's degree

Job description

Beacon Hill Staffing Group is seeking a Temporary Office Administrator for an on-site role in Manhattan supporting a 40-person office. The position runs ASAP through mid-to-late January, with hours 7:30am–12:30pm, five days a week, and compensation up to $40/hour.

The role includes front-desk duties, coordinating conference rooms and deliveries, managing pantry and mail, maintaining cleanliness, and providing backup administrative support.