Onsite Office Manager & Executive Assistant - Finance

Beacon Hill; New York (NY); On-site; USD 90,000 - 95,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) with company match

Job summary

Beacon Hill is seeking a highly organized Office Administrator / Executive Assistant to support the Managing Partner and oversee day-to-day office operations in a lean, entrepreneurial team. This fully onsite role in One World Trade Center offers a blend of executive support and office management with opportunities to contribute to investor relations and business development.

The ideal candidate will have a Bachelor's degree, strong calendar management, and excellent communication, with the

Qualifications

• Bachelor's degree required.
• Prior Executive Assistant, Office Manager, or administrative experience preferred.
• Strong calendar management and scheduling experience.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Resourceful, self-motivated, and able to work independently.
• Ability to manage multiple priorities simultaneously.
• Positive, team-oriented attitude with strong interpersonal skills.
• Entrepreneurial mindset and willingness to take ownership.
• Interest in finance, investing, or professional services environments is a plus.

Responsibilities

• Provide executive support to the Managing Partner, including calendar management and scheduling.
• Coordinate domestic and international travel arrangements, including flights, hotels, conferences, reservations, and itineraries.
• Support scheduling and administrative needs for the broader investment team.
• Assist with investor relations activities, including managing inbound investor inquiries and communications.
• Maintain office operations, supplies, inventory, and common areas.
• Coordinate building management requests, office vendors, and day-to-day facilities needs.
• Manage meeting logistics, conference room preparation, and visitor coordination.
• Support fundraising and business development initiatives through administrative and organizational assistance.
• Serve as the primary administrative resource for the office.
• Handle expense tracking, reimbursements, and operational workflows.
• Assist with special projects and process improvement initiatives.

Skills

Calendar management

Scheduling

Executive support

Communication

Organization

Multitasking

Independent work

Problem solving

Interpersonal skills

Entrepreneurial mindset

Education

Bachelor's degree

Tools

MS Office

Travel coordination tools

Job description

Beacon Hill is seeking a highly organized Office Administrator / Executive Assistant to support the Managing Partner and oversee day-to-day office operations in a lean, entrepreneurial team. This fully onsite role in One World Trade Center offers a blend of executive support and office management with opportunities to contribute to investor relations and business development.

The ideal candidate will have a Bachelor's degree, strong calendar management, and excellent communication, with the