Temporary Facilities Assistant – Front Desk & Vendor Support

Beacon Hill; New York (NY); On-site; USD 39,000 - 52,000; Full time

Job summary

Beacon Hill is seeking a Temporary Facilities Workplace Assistant for a startup in Manhattan. The role operates on-site, Monday through Friday, 9:00 AM to 5:30 PM with a lunch break, and starts as soon as a fit is found. Compensation is up to $33/hour DOE.

The position involves vendor coordination, COI handling, and close collaboration with IT and facilities teams to enhance the workplace experience.

Qualifications

• Experience in workplace, facilities, office management, or related environments.
• COI experience preferred.
• Experience partnering with IT teams preferred.
• Strong customer service and relationship-building skills.
• Ability to handle difficult or disgruntled individuals professionally.
• Calm under pressure with strong problem-solving instincts.
• Excellent communication and interpersonal skills.
• Professional presentation and demeanor.

Responsibilities

• Manage vendor relationships and vendor coordination.
• Handle COIs and vendor documentation.
• Support workplace and facilities operations.
• Partner closely with the IT team on workplace initiatives.
• Manage office inventory and workplace supplies.
• Deliver a high-quality employee and guest experience.
• Serve as a front-facing representative of the workplace team.
• Assist with office growth initiatives and workplace enhancements.
• Address employee concerns and workplace issues professionally.
• Comfortability covering reception.

Skills

Customer service

Relationship-building

Communication

Problem-solving

Tools

COI familiarity

Job description

Beacon Hill is seeking a Temporary Facilities Workplace Assistant for a startup in Manhattan. The role operates on-site, Monday through Friday, 9:00 AM to 5:30 PM with a lunch break, and starts as soon as a fit is found. Compensation is up to $33/hour DOE.

The position involves vendor coordination, COI handling, and close collaboration with IT and facilities teams to enhance the workplace experience.