Temporary Front Desk Assistant

Atrium Staffing LLC; Dallas (TX); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium Staffing LLC is seeking a Temporary Front Desk Assistant in Dallas to greet staff, clients, and visitors and provide reliable administrative and program support. This onsite role requires a professional, organized, bilingual communicator who can manage a busy reception area with care and efficiency.

The position covers scheduling, records management, payments and donations processing, and volunteer coordination, with a 4-day workweek pattern (Mon/Tue/Wed/Fri 8:30 am–4:30 pm; Thurs off)

Qualifications

• Fluency in spoken and written Spanish and English.
• Strong customer service, communication, and interpersonal skills.
• Excellent organization and attention to detail.
• Ability to manage multiple priorities in a busy reception environment.
• Professional, respectful, and welcoming demeanor.
• Ability to handle confidential information and follow established procedures.
• Competence with administrative tasks such as filing, scanning, recordkeeping, appointment scheduling, and message management.

Responsibilities

• Welcome staff, clients, and visitors in person and by phone with courtesy and professionalism.
• Respond to inquiries and connect individuals with the appropriate internal staff or external resources.
• Schedule appointments, complete follow-up calls, and manage voicemail messages.
• Check clients in for appointments and route documents according to established procedures.
• Maintain current reception-area information, bulletin boards, forms, and flyers.
• Ensure staff, clients, and visitors complete required arrival check-in procedures.
• Maintain electronic and physical records, including sign-in logs, tracking cards, payment documentation, and office asset records.
• File, scan, fax, and securely dispose of documents in accordance with confidentiality and records-retention procedures.
• Receive payments, donations, and deliveries; provide receipts and follow financial-handling processes.
• Organize and maintain supplies and files in office and storage areas.
• Train, schedule, and oversee volunteers supporting reception activities.
• Participate in team meetings, staff development, and organizational activities.
• Follow agency policies, procedures, and protocols while completing other related duties as assigned.

Skills

Bilingual (Spanish/English)

Customer service

Communication

Interpersonal skills

Education

High school diploma

Post-secondary coursework preferred

Job description

Client Overview:

Our client is an established international aid organization that supports vulnerable communities through rapid crisis response and long-term assistance programs. The organization values dignity, professionalism, collaboration, and dependable service to the people and communities the organization supports. Our client is currently looking to add a Temporary Front Desk Assistant to their team.

Salary/Hourly Rate:

$19/hr

Position Overview:

The Temporary Front Desk Assistant will serve as the welcoming first point of contact for staff, clients, and visitors while providing reliable administrative and program support. This onsite role requires a professional, organized, and bilingual communicator who can manage a busy reception area with care and efficiency. Success as a Temporary Front Desk Assistant means maintaining accurate records, directing people to the right resources, and supporting smooth daily office operations. The schedule is Monday, Tuesday, Wednesday, and Friday from 8:30 a.m. to 4:30 p.m., with Thursdays off.

Responsibilities of the Temporary Front Desk Assistant:

• Welcome staff, clients, and visitors in person and by phone with courtesy and professionalism.
• Respond to inquiries and connect individuals with the appropriate internal staff or external resources.
• Schedule appointments, complete follow-up calls, and manage voicemail messages.
• Check clients in for appointments and receive or route documents according to established procedures.
• Maintain current reception-area information, bulletin boards, forms, and flyers.
• Ensure staff, clients, and visitors complete required arrival check-in procedures.
• Maintain electronic and physical records, including sign-in logs, tracking cards, payment documentation, and office asset records.
• File, scan, fax, and securely dispose of documents in accordance with confidentiality and records-retention procedures.
• Receive payments, donations, and deliveries; provide receipts and follow financial-handling processes.
• Organize and maintain supplies and files in office and storage areas.
• Train, schedule, and oversee volunteers supporting reception activities.
• Participate in team meetings, staff development, and organizational activities.
• Follow agency policies, procedures, and protocols while completing other related duties as assigned.

Required Experience/Skills for the Temporary Front Desk Assistant:

• Fluency in spoken and written Spanish and English.
• Strong customer service, communication, and interpersonal skills.
• Excellent organization and attention to detail.
• Ability to manage multiple priorities in a busy reception environment.
• Professional, respectful, and welcoming demeanor.
• Ability to handle confidential information and follow established procedures.
• Competence with administrative tasks such as filing, scanning, recordkeeping, appointment scheduling, and message management.

Preferred Experience/Skills for the Temporary Front Desk Assistant:

• Previous front desk, reception, administrative support, or community-services experience.
• Experience assisting clients with referrals, appointments, or program-related documentation.
• Experience training or coordinating volunteers.
• Familiarity with handling payments, donations, deliveries, or office assets.

Education Requirements:

• High school diploma is required.
• Additional education or post-secondary coursework is preferred.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).