Weekend Receptionist

Naples Health and rehab; Naples (FL); On-site; USD 21,000 - 30,000; Part time

Job summary

Naples Health and rehab is seeking a dynamic Receptionist-PRN to greet visitors, handle calls, and manage clerical tasks in a fast-paced office in Naples, FL. The role emphasizes friendly customer service, strong organizational skills, and proficiency with Microsoft Office, Google Workspace, and QuickBooks.

The position offers flexible, as-needed hours and requires excellent communication and multitasking abilities to support daily operations and executive scheduling.

Qualifications

• Proven experience in front desk or office administration roles with strong organizational skills.
• Proficiency in multi-line phone systems and excellent phone etiquette.
• Bilingual abilities are highly desirable to effectively communicate with diverse populations.
• Strong computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills.
• Experience with QuickBooks for bookkeeping and basic office management tasks.
• Exceptional organizational skills with the ability to prioritize tasks efficiently and manage time effectively.
• Clerical experience including proofreading, filing, and document management.
• Personal assistant or calendar management experience is a plus for supporting executive schedules.
• Customer service expertise with a friendly demeanor and professional communication style.

Responsibilities

• Greet visitors and clients warmly, ensuring a positive experience from the moment they arrive
• Manage multi-line phone systems to answer inquiries, direct calls accurately, and take detailed messages
• Handle data entry tasks with precision using Microsoft Office applications and Google Workspace tools
• Maintain organized filing systems and manage document proofreading to ensure accuracy and professionalism
• Support office management duties such as calendar management, appointment scheduling, and basic bookkeeping using QuickBooks
• Assist with clerical responsibilities including copying, scanning, faxing, and mailing documents
• Provide exceptional customer service by addressing inquiries promptly and professionally while maintaining phone etiquette

Skills

Front desk experience

Phone etiquette

Organizational skills

Customer service

Calendar management

Time management

Proofreading

Tools

Microsoft Office

Google Workspace

QuickBooks

Data entry tools

Job description

Job Description

Overview

We are seeking a dynamic and friendly Receptionist-PRN to join our team and serve as the welcoming face of our organization. This role offers flexible, as-needed hours for individuals who excel at creating positive first impressions and managing administrative tasks efficiently. As a key point of contact, you will handle front desk operations, coordinate communications, and support office management functions to ensure smooth daily operations. If you thrive in a fast-paced environment, possess excellent organizational skills, and enjoy providing exceptional customer support, this opportunity is perfect for you!

Responsibilities

• Greet visitors and clients warmly, ensuring a positive experience from the moment they arrive
• Manage multi-line phone systems to answer inquiries, direct calls accurately, and take detailed messages
• Handle data entry tasks with precision using Microsoft Office applications and Google Workspace tools
• Maintain organized filing systems and manage document proofreading to ensure accuracy and professionalism
• Support office management duties such as calendar management, appointment scheduling, and basic bookkeeping using QuickBooks
• Assist with clerical responsibilities including copying, scanning, faxing, and mailing documents
• Provide exceptional customer service by addressing inquiries promptly and professionally while maintaining phone etiquette

Skills

• Proven experience in front desk or office administration roles with strong organizational skills
• Proficiency in multi-line phone systems and excellent phone etiquette
• Bilingual abilities are highly desirable to effectively communicate with diverse populations
• Strong computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills
• Experience with QuickBooks for bookkeeping and basic office management tasks
• Exceptional organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Clerical experience including proofreading, filing, and document management
• Personal assistant or calendar management experience is a plus for supporting executive schedules
• Customer service expertise with a friendly demeanor and professional communication style

Join us in creating a welcoming environment where every visitor feels valued! This paid position offers an exciting chance to develop your administrative skills while supporting a vibrant team dedicated to excellence.