Front Desk / Recepcionist

Intuit, Inc.; Van Alstyne (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Intuit, Inc. is seeking a Front Desk Assistant to organize and coordinate office administration and procedures, ensuring efficiency and effectiveness.

The role greets visitors, handles calls, performs clerical duties, coordinates travel and meetings, and maintains office supplies and equipment. Strong communication and bilingual (Spanish) skills are required, with a HS diploma and 1 year of front desk experience.

Qualifications

• High School Diploma or equivalent required.
• 1 year of front desk or office experience required.
• Bilingual in Spanish is required.
• Strong communication and organizational skills.

Responsibilities

• Greet and direct visitors to the appropriate departments.
• Answer and route phone calls; manage voice mail.
• Perform clerical tasks including typing, filing, and forms.
• Arrange travel, meetings, and events for staff.
• Maintain inventory of office supplies and order new stock.
• Handle mail and shipping; keep break room tidy.

Skills

Time management

Organization

Verbal communication

Written communication

Bilingual (Spanish)

Customer service

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

The Front Desk Assistant will organize and coordinate office administration and procedures, ensuring organizational effectiveness and efficiency.

RESPONSIBILITIES:

Welcomes and directs visitors greeting them and making them feel welcomed.

Answer phone calls and route these calls to desired department.

Perform clerical duties including typing, filing, and completion of simple forms.

Plan and organize corporate events for staff.

Operates office machines including copies, scanners, phone and voicemail systems, computers and other standard office equipment.

Coordinate maintenance of office equipment as needed.

Handle outgoing shipping as needed for office staff.

Sorts incoming mail and delivers to appropriate department or individual; processes outgoing mail by the close of business daily.

Maintains inventory of office supplies; orders new supplies as needed. Ensure office supply room is always organized.

Ensure employee break room is kept tidy.

Assist with office lunch orders as needed.

Responds to and resolves administrative inquiries and questions.

Coordinates and schedules travel, meetings, and appointments for staff as needed.

Prepares agendas and schedules for meetings.

Copies, sorts, and files records related to office activities, business transactions, and other matters.

Prepares letters, memos, forms, and reports according to written or verbal instructions.

Performs other duties as assigned.

SKILLS AND ABILITIES:

Dependability, personable and outgoing.

Ability to operate a computer, associated peripherals, and general office equipment (phone, printer, etc.)

Excellent time management with the ability to multitask and prioritize work.

Skill in organization and prioritization, planning skills, and attention to detail.

Proficient in Microsoft Office Suite and computer-based applications.

Bilingual a must.

Excellent verbal and written communication skills.

EDUCATION AND EXPERIENCE:

High School Diploma or equivalent required.

One (1) year of related experience required.

PHYSICAL DEMANDS:

Ability to sit, view a computer screen, and use your hands/fingers for six (6) to eight (8) hours.

Occasionally (up to three hours) walk through the office and warehouse as needed.

Occasionally (up to three hours) reach above/below should level, stoop, kneel, or crouch.

Ability to speak and hear (in person/phone) throughout the shift (up to eight hours)

Occasionally lift or carry up to 25 pounds

Education:

• High school or equivalent (Required)

Experience:

• Front desk: 1 year (Required)

Language:

• Spanish (Required)

Work Location: In person