Front Office Assistant

Talent Haven HR; Charlotte (NC); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Training and guidance

Collaborative environment

Skill development

Daily operations support

Advancement opportunities

Competitive pay

Job summary

Talent Haven HR is seeking a friendly Front Office Assistant to support daily operations and maintain a professional reception area. Entry-level friendly and organized candidates are encouraged to apply.

You will welcome visitors, direct inquiries, help prepare meeting materials, and keep records orderly. Training and career development opportunities are provided in a supportive, collaborative environment.

Qualifications

• Strong communication and interpersonal skills.
• Friendly, professional and approachable demeanor.
• Excellent organizational skills and attention to detail.
• Dependable, punctual and able to prioritize tasks.
• Ability to follow instructions and work collaboratively.
• Good judgment when handling confidential information.
• Willingness to learn and adapt to changing priorities.
• Previous office or reception experience is helpful but not required.

Responsibilities

• Welcome visitors and provide courteous, professional assistance.
• Direct guests to the appropriate departments or team members.
• Provide general information about company services and procedures.
• Assist with organizing schedules, appointments, and daily activities.
• Sort, distribute, and maintain documents and incoming materials.
• Prepare materials for meetings and internal activities as needed.
• Monitor office supplies and help maintain orderly shared spaces.
• Maintain organized records and handle company information with discretion.
• Help ensure the front office remains clean, organized, and presentable.

Skills

Communication skills

Interpersonal skills

Organizational skills

Dependability

Prioritization

Discretion with confidential info

Willingness to learn

Team collaboration

Tools

Reception experience

Job description

Introduction

We are looking for a welcoming, organized, and dependable Front Office Assistant to help support daily operations and maintain a professional environment for visitors and team members. The ideal candidate enjoys assisting people, keeping tasks organized, and helping ensure routine activities run smoothly. This opportunity is suitable for entry-level candidates who are eager to learn and develop their administrative skills.

Responsibilities

• Welcome visitors and provide courteous, professional assistance.
• Direct guests to the appropriate departments or team members.
• Provide general information about company services and procedures.
• Assist with organizing schedules, appointments, and daily activities.
• Sort, distribute, and maintain documents and incoming materials.
• Prepare materials for meetings and internal activities as needed.
• Monitor office supplies and help maintain orderly shared spaces.
• Maintain organized records and handle company information with discretion.
• Help ensure the front office remains clean, organized, and presentable.

Qualifications

• Strong communication and interpersonal skills.
• Friendly, professional, and approachable attitude.
• Excellent organizational skills and attention to detail.
• Dependable, punctual, and able to prioritize tasks.
• Ability to follow instructions and work collaboratively.
• Good judgment when handling confidential information.
• Willingness to learn and adapt to changing priorities.
• Previous office or reception experience is helpful but not required.

What We Offer

• Training and ongoing guidance.
• A supportive and collaborative work environment.
• Opportunities to develop administrative and organizational skills.
• Practical experience supporting daily business operations.
• Potential for professional development and advancement.
• Competitive compensation based on the position and experience.