Temporary Facilities & Workplace Coordinator

Beacon Hill Staffing Group, LLC; New York (NY); On-site; USD 38,000 - 53,000; Full time

Job summary

Beacon Hill Staffing Group, LLC seeks a Temporary Facilities Workplace Assistant for a startup in Manhattan. The role operates in‑office, Monday–Friday, 9:00 AM–5:30 PM with a lunch break, focusing on facilities operations and vendor coordination.

You will support IT initiatives and provide high-quality service to employees and guests. Ideal candidates have experience in workplace/office management, strong communication skills, and a professional demeanor.

Qualifications

• Experience in workplace, facilities, office management, or related environments.
• COI experience preferred.
• Vendor management experience required.
• Experience partnering with IT teams preferred.
• Strong customer service and relationship-building skills.
• Ability to handle difficult or disgruntled individuals professionally.
• Calm under pressure with strong problem-solving instincts.
• Excellent communication and interpersonal skills.
• Professional presentation and demeanor.
• No degree required.

Responsibilities

• Manage vendor relationships and vendor coordination
• Handle COIs and vendor documentation
• Support workplace and facilities operations
• Partner closely with the IT team on workplace initiatives
• Manage office inventory and workplace supplies
• Deliver a high-quality employee and guest experience
• Serve as a front-facing representative of the workplace team
• Assist with office growth initiatives and workplace enhancements
• Address employee concerns and workplace issues professionally
• Comfortability covering reception

Skills

Facilities management

Vendor management

IT coordination

Customer service

Communication skills

Professional demeanor

Conflict management

Tools

COI experience

Job description

Beacon Hill Staffing Group, LLC seeks a Temporary Facilities Workplace Assistant for a startup in Manhattan. The role operates in‑office, Monday–Friday, 9:00 AM–5:30 PM with a lunch break, focusing on facilities operations and vendor coordination.

You will support IT initiatives and provide high-quality service to employees and guests. Ideal candidates have experience in workplace/office management, strong communication skills, and a professional demeanor.