Workplace Assistant

Beacon Hill Staffing Group, LLC; New York (NY); On-site; USD 38,000 - 53,000; Full time

Job summary

Beacon Hill Staffing Group, LLC seeks a Temporary Facilities Workplace Assistant for a startup in Manhattan. The role operates in‑office, Monday–Friday, 9:00 AM–5:30 PM with a lunch break, focusing on facilities operations and vendor coordination.

You will support IT initiatives and provide high-quality service to employees and guests. Ideal candidates have experience in workplace/office management, strong communication skills, and a professional demeanor.

Qualifications

• Experience in workplace, facilities, office management, or related environments.
• COI experience preferred.
• Vendor management experience required.
• Experience partnering with IT teams preferred.
• Strong customer service and relationship-building skills.
• Ability to handle difficult or disgruntled individuals professionally.
• Calm under pressure with strong problem-solving instincts.
• Excellent communication and interpersonal skills.
• Professional presentation and demeanor.
• No degree required.

Responsibilities

• Manage vendor relationships and vendor coordination
• Handle COIs and vendor documentation
• Support workplace and facilities operations
• Partner closely with the IT team on workplace initiatives
• Manage office inventory and workplace supplies
• Deliver a high-quality employee and guest experience
• Serve as a front-facing representative of the workplace team
• Assist with office growth initiatives and workplace enhancements
• Address employee concerns and workplace issues professionally
• Comfortability covering reception

Skills

Facilities management

Vendor management

IT coordination

Customer service

Communication skills

Professional demeanor

Conflict management

Tools

COI experience

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a startup company located in Manhattan is looking for a Temporary Facilities Workplace Assistant to join their team. This position will start as soon as they find the right fit and will operate on an in-office schedule Monday-Friday, between the hours of 9:00 AM-5:30 PM with lunch break. Compensation is up to $33/hour DOE.

Responsibilities

• Manage vendor relationships and vendor coordination
• Handle COIs and vendor documentation
• Support workplace and facilities operations
• Partner closely with the IT team on workplace initiatives
• Manage office inventory and workplace supplies
• Deliver a high-quality employee and guest experience
• Serve as a front-facing representative of the workplace team
• Assist with office growth initiatives and workplace enhancements
• Address employee concerns and workplace issues professionally
• Comfortability covering reception

Qualifications

• Experience in workplace, facilities, office management, or related environments
• COI experience preferred
• Vendor management experience required
• Experience partnering with IT teams preferred
• Strong customer service and relationship-building skills
• Ability to handle difficult or disgruntled individuals professionally
• Calm under pressure with strong problem-solving instincts
• Excellent communication and interpersonal skills
• Professional presentation and demeanor
• No degree required

Equal‑Opportunity Employment

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)