Administrative Services Assistant

Beacon Hill Staffing Group, LLC; New York (NY); On-site; USD 36,000 - 59,000; Full time

Benefits offered by this job

Medical benefits

Holiday leave: 10 holidays, 2 floating

401(k) matching

Gym reimbursement

Flexible Spending Account

Job summary

Beacon Hill Staffing Group is seeking a Temporary to Permanent Administrative Services Assistant to support our NYC office. Hours are 9am - 6pm, with overtime flexibility; in-office 5 days a week.

The role involves handling facilities requests, coordinating maintenance, mail, and events, and assisting with office moves and setup. A degree is preferred and 1+ year of related experience is desirable.

Qualifications

• 1+ years of experience related to general office or facilities duties preferred.
• Degree highly preferred.
• Desire to take initiative and actively contribute to the team and firm.
• Ability to communicate effectively and professionally.
• Strong business acumen and ability to learn the firm\'s financial and operational functions.

Responsibilities

• Respond to reports of facilities problems and portal/email requests.
• Maintain orderliness in public areas including reception, conference rooms, restrooms, and kitchens.
• Coordinate janitorial service requests and spot-clean as needed.
• Assist in maintenance inspections for safety hazards and regulations.
• Sort, log, and distribute mail and deliver packages.
• Assist with meetings, receptions and events setup and cleanup (catering and tables).
• Assist with office moves and prep workstations for new employees.
• Assist with production requests and ensure deadlines are met.
• Maintain facility-related spreadsheets and databases.

Skills

Communication

Initiative

Professionalism

MS Office

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a litigation consulting firm, is seeking a Temporary to Permanent Administrative Services Assistant to support their NYC office. Hours are 9am - 6pm with flexibility for overtime as needed. In office 5 days/week.

Responsibilities

• Respond and follow up appropriately to reports of facilities problems and portal/email requests.
• Ensure orderliness and cleanliness in "public" areas including reception, conference rooms, restrooms, and kitchens.
• Communicate janitorial service requests to the Associate Director, Facilities and Administration and spot clean carpet, walls, and glass doors as needed.
• Assist in maintenance inspections of facilities for safety hazards and regulation requirements.
• Sort, log, and distribute mail and deliver packages.
• Assist with set up and clean up (including catering and tables) for meetings, receptions, and special events.
• Assist with office moves and prepare workstations for new employees.
• Assist with production requests including copying/assembling binders and documents and communicating to ensure deadlines are met.
• Maintain facility related spreadsheets and databases as needed.

Requirements

• 1+ years of experience directly related to general office, or facilities duties professional services experience preferred.
• Degree highly preferred.
• The desire to take initiative and actively contribute to the team and the firm.
• The ability to communicate effectively and professionally.
• Strong business acumen and the ability to learn the firm's financial and operational functions.
• The mindset to provide superior service.
• Basic computer skills and working knowledge of MS Office required.

Compensation

• Salary up to $59,400k
• 85% medical, dental and vision
• 10 paid holidays, 2 floating holidays
• Matching 401K
• $85 gym reimbursement/month
• Flex spending account

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)