Temporary Facilities Coordinator

Ifmanyc; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

An investment management firm in New York City is seeking a Temporary Facilities Coordinator to support multiple floors at their office. The ideal candidate will have 2-5 years of experience in facilities management or customer service and must be skilled in Microsoft Outlook, Excel, and Word. This role requires daily inspections, vendor coordination, and the ability to work well independently and with a team. Flexible working hours and the opportunity for additional responsibilities are available.

Qualifications

• 2-5 years of solid experience in a corporate setting related to facilities or customer service.
• General understanding and interest in facilities operations.
• Ability to lift at least 50 lbs.

Responsibilities

• Perform daily inspections to identify maintenance needs.
• Coordinate vendor access and manage facilities supply ordering.
• Compose reports of facility incidents.
• Conduct regular checks on building equipment and systems.

Skills

Facilities management

Customer service

Microsoft Outlook

Microsoft Excel

Microsoft Word

Analytical skills

Teamwork

Communication skills

Attention to detail

Education

BA or BS preferred

Job description

Our client, an Investment Management firm located in Midtown, Manhattan is seeking to hire a Temporary Facilities Coordinator to support 10+ floors within one of their New York City offices for an open ended assignment with flexibility to extend. This individual will work collaboratively and effectively with all levels of management, staff, external partners / suppliers and vendors. This position will start ASAP and requires 5 days in office. Hours 10am-7pm with flexibility around these hours and availability for OT as needed.

PRIMARY RESPONSIBILITIES

• Basic technical knowledge of HVAC, MEP, lighting control, and building management systems, including the ability to identify and troubleshoot common issues.
• Perform daily inspections of the workspaces to identify areas, items, equipment, in need of repair, replacement, or upgrade.
• Coordinate daily vendor access with building management and security.
• Track and manage facilities supply ordering process.
• Collaborate with the events team to mobilize event setups on behalf of the facilities team.
• Compose detailed reports of facility incidents.
• Use the internal facility tracker/ticketing system to log and update incoming requests.
• Ability to fully manage the vendor accounts and coordinate recurring maintenances.
• Coordinate and manage repair and maintenance work assignments performed by vendors and contractors.
• Be familiar with all external vendors and service contracts to direct requests accordingly.
• Manage expectations and deliverables from facilities vendors to ensure tasks are completed within the critical performance indicator timelines set by the Facilities Manager.
• Work closely with the NYC Facilities Manager to troubleshoot and resolve facilities issues.
• Conduct regular checks on the status of all building equipment and systems and coordinate necessary repairs.
• Work closely with building staff to ensure the space is well-maintained.
• Proactively assess and attempt to resolve facility-related issues independently before engaging external vendors, whenever appropriate.
• Assists with office moves and renovation projects.
• Other facilities and office services-related duties as assigned by the Facilities Manager
• Maintain flexibility with work hours.
• Utilizes knowledge of company culture, operations, policies, and procedures in performing duties with minimal direction/supervision.

QUALIFICATION AND EXPERIENCE REQUIREMENTS

• BA or BS preferred.
• 2-5 years of solid experience in a corporate environment in facilities or customer service role.
• Provide general understanding and show interest in facilities operations.
• Must be proficient in Microsoft Outlook, Excel, and Word.
• Must be able to work independently and as an effective team player with people of all levels.
• Analytical ability to synthesize information and summarize issues.
• Highly self-motivated with strong integrity, and a high degree of professionalism.
• Must have the willingness to take on additional responsibility.
• Ideal candidate will have a combination of strong written/verbal communication skills and a demonstrated attention to detail.
• Ability to lift at least 50 lbs.
• Ability to thrive in a fast-paced, dynamic, and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines and excellent organizational skills.
• Must be punctual, responsible, and reliable.
• Superior customer service skills and a team-oriented, collaborative, and positive attitude

IFMA Greater New York City Chapter 500 8th Avenue FRNT 3 #1578 New York, NY 10018