Temp-to-Perm Administrative & Facilities Coordinator

Beacon Hill Staffing Group, LLC; New York (NY); On-site; USD 36,000 - 59,000; Full time

Benefits offered by this job

Medical benefits

Holiday leave: 10 holidays, 2 floating

401(k) matching

Gym reimbursement

Flexible Spending Account

Job summary

Beacon Hill Staffing Group is seeking a Temporary to Permanent Administrative Services Assistant to support our NYC office. Hours are 9am - 6pm, with overtime flexibility; in-office 5 days a week.

The role involves handling facilities requests, coordinating maintenance, mail, and events, and assisting with office moves and setup. A degree is preferred and 1+ year of related experience is desirable.

Qualifications

• 1+ years of experience related to general office or facilities duties preferred.
• Degree highly preferred.
• Desire to take initiative and actively contribute to the team and firm.
• Ability to communicate effectively and professionally.
• Strong business acumen and ability to learn the firm\'s financial and operational functions.

Responsibilities

• Respond to reports of facilities problems and portal/email requests.
• Maintain orderliness in public areas including reception, conference rooms, restrooms, and kitchens.
• Coordinate janitorial service requests and spot-clean as needed.
• Assist in maintenance inspections for safety hazards and regulations.
• Sort, log, and distribute mail and deliver packages.
• Assist with meetings, receptions and events setup and cleanup (catering and tables).
• Assist with office moves and prep workstations for new employees.
• Assist with production requests and ensure deadlines are met.
• Maintain facility-related spreadsheets and databases.

Skills

Communication

Initiative

Professionalism

MS Office

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Beacon Hill Staffing Group is seeking a Temporary to Permanent Administrative Services Assistant to support our NYC office. Hours are 9am - 6pm, with overtime flexibility; in-office 5 days a week.

The role involves handling facilities requests, coordinating maintenance, mail, and events, and assisting with office moves and setup. A degree is preferred and 1+ year of related experience is desirable.