Facilities & Vendor Ops Coordinator (12-Month Contract)

Beacon Hill Staffing Group, LLC; Fredericksburg (VA); On-site; USD 20,000 - 29,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a Facilities Coordinator to manage day-to-day operations for office locations nationwide. The role focuses on lease administration, asset tracking, and coordinating furniture and services.

You will liaise with landlords, vendors, and internal teams to ensure timely delivery and compliance. The position starts October 26, 2026, is a 12-month contract with potential for conversion, and offers an $18 per hour rate.

Qualifications

• Experience in facilities coordination, office management, administrative support, operations, or a related field.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Customer-service mindset with strong relationship-building abilities.
• Comfortable learning and using lease management, asset management, and business systems.
• Ability to work independently and take ownership of responsibilities.

Responsibilities

• Coordinate day-to-day facilities and corporate real estate operations for offices nationwide.
• Manage lease documentation, database updates, and records to ensure accuracy and compliance.
• Coordinate furniture procurement, deliveries, installations, and asset tracking.
• Support vendor onboarding, accounts payable setup, and Certificates of Insurance (COI) requests.
• Coordinate utility activations, transfers, and terminations for office locations.
• Serve as a key point of contact for landlords, vendors, and internal stakeholders while ensuring projects and requests stay on track.

Skills

Attention to detail

Multitasking

Communication skills

Relationship building

Independent work

Tools

Jira

Confluence

CoStar

Job description

Beacon Hill Staffing Group, LLC is seeking a Facilities Coordinator to manage day-to-day operations for office locations nationwide. The role focuses on lease administration, asset tracking, and coordinating furniture and services.

You will liaise with landlords, vendors, and internal teams to ensure timely delivery and compliance. The position starts October 26, 2026, is a 12-month contract with potential for conversion, and offers an $18 per hour rate.