Temporary Executive Assistant

Gainor Staffing; New York (NY); On-site; USD 68,880 - 78,523; Full time

Job summary

A leading asset management firm is seeking a skilled Executive Assistant for a temporary role in New York. This position involves supporting multiple executives through calendar management, report generation, and logistical arrangements. Ideal candidates should have 3-7 years of experience, a degree, and strong organizational skills, along with the capacity to handle confidential information.

Qualifications

• 3-7 years’ Executive Assistant experience required.
• Tech savvy and dedicated to detail.
• Proven ability to maintain confidentiality regarding sensitive information.

Responsibilities

• Manage executives' busy calendars and keep them informed.
• Prepare meeting materials and generate reports.
• Handle sensitive information with utmost discretion.

Skills

Microsoft Office skills

Writing skills

Communication skills

Organizational skills

Confidentiality

Education

Bachelor’s degree

Job description

Our client, a leading asset management firm, is seeking an experienced Executive Assistant to support multiple executives. This position is temporary, with an assignment length of approximately 6 months.Job Details

• Manage the executives' busy calendars and keep them informed regarding all commitments and responsibilities
• Prepare meeting materials and generate reports
• Monitor incoming emails, draft correspondence, and maintain up-to-date contact information in Outlook
• Arrange travel and logistics
• Screen incoming phone calls, route appropriately, and take messages
• Prepare and submit detailed expense reports
• Handle sensitive information with utmost discretion and confidentiality
• Pay Rate: $50-57/hr, based on experience
• Time Commitment: Full time for approximately 6 months, with potential for role to go perm

Skills and Qualifications

• Bachelor’s degree preferred
• 3-7 years’ Executive Assistant experience
• Tech savvy, with strong Microsoft Office skills
• Highly focused, with extremely professional demeanor
• Dedicated to detail, with excellent writing, communication, and organizational skills
• Proven ability to maintain utmost confidentiality regarding sensitive information

Gainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.