Temporary Executive Assistant to CEO

RIVO Holdings, LLC; Encinitas (CA); On-site; USD 39,000 - 52,000; Full time

Job summary

RIVO Holdings, LLC is seeking a highly organized Temporary Executive Assistant to support the CEO during a leave coverage period. The role demands proactive scheduling, meticulous logistics, and professional discretion in a fast-paced environment.

Ideal candidates will manage complex calendars, coordinate domestic and international travel, handle expense reporting, and support executive office operations with a high level of confidentiality.

Qualifications

• Experience supporting a CEO or senior leader.
• Strong calendar management and travel coordination.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion and confidentiality.
• Ability to independently manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft 365 applications.

Responsibilities

• Manage the CEO's calendar, meetings, appointments, and scheduling requests.
• Coordinate domestic and international travel, including flights and itineraries.
• Review invoices and assist with expense reporting and reconciliations.
• Coordinate document execution and signature tracking.
• Coordinate mail, shipments, and executive office needs.
• Support office events, vendors, and urgent service requests.

Skills

CEO support

Calendar management

Travel coordination

Organizational skills

Verbal & written communication

Confidentiality

Problem solving

Microsoft 365

Tools

Microsoft 365

Job description

We are seeking a highly organized, proactive, and detail-oriented Temporary Executive Assistant to provide comprehensive support to our CEO during a temporary leave coverage assignment.

The ideal candidate is an experienced Executive Assistant who thrives in a fast-paced environment and enjoys keeping executives organized, informed, and operating efficiently. This individual is resourceful, adaptable, and professional, with exceptional attention to detail, sound judgment, and a strong commitment to confidentiality.

Job Description

Executive Calendar & Scheduling

• Manage the CEO's calendar, meetings, appointments, and scheduling requests.
• Coordinate internal and external meetings, conferences, and related logistics.
• Proactively navigate scheduling conflicts, changes, and time-sensitive priorities.

Travel & Executive Logistics

• Coordinate domestic and international travel, including flights, transportation, accommodations, and detailed itineraries.
• Monitor and manage travel changes, delays, and cancellations.
• Coordinate reservations, events, entertainment, gifts, and other executive requests as needed.
• Review and route invoices and assist with expense reporting and credit card reconciliations.
• Coordinate document execution and signature tracking.
• Manage mail, shipments, returns, charitable contributions, and other administrative requests.
• Assist with office events, supplies, and executive office needs.
• Coordinate vendors, service providers, onsite access, and urgent service requests.
• Support vehicle administration and other special projects as needed.

Qualifications

Qualifications

• Prior experience supporting a CEO, C-level executive, or senior leader.
• Strong calendar management, scheduling, and travel coordination experience.
• Exceptional organizational skills and attention to detail.
• Ability to independently manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, sound judgment, and confidentiality.
• Proactive problem-solving skills with strong follow-through and accountability.
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, and Teams.

Additional Information

This is a temporary Executive Assistant opportunity providing leave coverage for an established executive office. The ideal candidate will be comfortable stepping into a dynamic environment, quickly building trust, and providing seamless support throughout the assignment.

A reasonable estimate of the hourly rate for this job is $28.00 to $38.00 per hour. Individual compensation within the range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to education; experience and training; licensure and certifications; knowledge and skill sets; and other business and organizational needs.

RIVO Holdings, LLC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, citizenship status, disability, age (40 years old or older) and genetic information (including family medical history), past or present military or veteran status, or any other characteristic protected by applicable law.