Temporary Enrollment Operations Assistant (part-time)

Inside Higher Ed; York (York County); On-site; USD 20,664 - 27,552; Part time

Job summary

A higher education institution is seeking a Temporary Enrollment Operations Assistant to support the admissions process by managing application materials, ensuring accuracy, and providing customer service to applicants and schools. Ideal candidates will have strong organizational skills and proficiency in Microsoft Office. This part-time role offers a chance to gain valuable experience in an educational environment.

Qualifications

• High school diploma or equivalent required; associate degree or some college coursework preferred.
• Prior experience in data entry or administrative support preferred.

Responsibilities

• Receive, sort, and process all incoming applications and accompanying materials.
• Enter applicant data into the admissions CRM accurately.
• Communicate with applicants and schools regarding missing or incomplete documents.

Skills

Attention to detail

Organizational skills

Proficiency with Microsoft Office Suite

Verbal communication skills

Written communication skills

Education

High school diploma or equivalent

Associate degree or some college coursework

Tools

Microsoft Office Suite

Google Suite

Student information systems (e.g., Slate, Banner)

Job description

Temporary Enrollment Operations Assistant (part-time)

The Temporary Enrollment Operations Assistant plays a vital role in supporting the college admissions process by ensuring the accurate and timely entry, organization, and maintenance of application materials during peak application season. This individual will work closely with the enrollment operations team to manage incoming documents, verify data, and ensure that each applicant's file is complete and ready for review, while compiling admissions acceptance packets for distribution to admitted students.

Essential Functions

Application Processing and Data Management

• Receive, sort, and process all incoming applications and accompanying materials including transcripts, test scores, recommendation letters, etc. (electronic and physical documents).
• Enter applicant data from admissions documents into the admissions CRM (Slate) accurately.
• Verify application components are complete and properly filed.
• Communicate with applicants and schools via email or phone regarding missing or incomplete documents.
• Scan and upload documents into digital systems as needed.
• Assist in maintaining the integrity and confidentiality of applicant records.

Administrative Support

• Support general admissions office operations, including mailings and filing.
• Compile admissions acceptance packets for distribution to admitted applicants.
• Provide front-line customer service to applicants, families, and counselors as needed.
• Perform other administrative duties as assigned by the supervisor.

Experience and Education Required

• High school diploma or equivalent required; associate degree or some college coursework preferred.
• Prior experience in data entry or administrative support preferred (can include internships or work-study positions).

Required Skills and Qualifications

• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Suite.
• Experience with student information systems (e.g., Slate, Banner) a plus.
• Excellent verbal and written communication skills.
• Commitment to maintaining confidentiality and professionalism.

Additional Information

York College of Pennsylvania is an Equal Opportunity Employer and Non-Discriminatory. For a copy of York College's Annual Security Report, you may contact the Office of Campus Safety or visit the website: Annual Security Report.