Clerical Assistant - Admissions and Enrollment

Rutgers University; Piscataway Township (NJ); Hybrid; USD 23,000 - 30,000; Part time

Benefits offered by this job

Medical, dental, prescription coverage

Paid vacation and holidays

Competitive retirement benefits

Educational benefits for employees and

Life insurance

Job summary

Rutgers University is seeking a part‑time Clerical Assistant for the Admissions and Enrollment team within the Professional Science Master’s program. The role supports daily office operations, assists with routine correspondence, data entry, document preparation, and recordkeeping, and helps coordinate events and recruitment activities.

Responsibilities include handling inquiries, processing forms, preparing materials, maintaining files, and providing on‑site registration support during events.

Qualifications

• High School diploma or equivalent with up to 4 years of relevant office/clerical experience.
• Strong communication and Microsoft Office skills.
• Ability to maintain confidentiality of student and applicant information.

Responsibilities

• Respond to routine student inquiries and direct questions to staff.
• Process admissions and enrollment forms and documents.
• Prepare and distribute standard enrollment materials and correspondence.
• Maintain electronic files and student records and assist with scheduling information sessions and events.
• Prepare registration lists, sign‑in sheets, and informational materials.
• Provide registration and check‑in assistance during events and maintain attendance records.
• Distribute routine follow‑up communications.

Skills

Verbal & written communication

MS Office proficiency

Organization

Confidentiality

Attention to detail

Teamwork / independence

Education

High School diploma or equivalent

Tools

Slate

Banner

Salesforce

Job description

Clerical Assistant - Admissions and Enrollment

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey is seeking a part‑time Clerical Assistant for the Admissions and Enrollment team within the Professional Science Master’s (PSM) Program. The Clerical Assistant will provide general administrative support to the admissions and enrollment team including assisting with routine correspondence, data entry, document preparation, recordkeeping, scheduling, and event‑related administrative tasks to support daily office operations.

Among the key duties of the position are the following:

• Respond to routine student inquiries and direct questions to appropriate staff.
• Assist with processing admissions and enrollment forms and documents.
• Prepare and distribute standard correspondence and enrollment materials.
• Maintain electronic files and student records.
• Assist with scheduling information sessions, webinars, and recruitment events.
• Prepare registration lists, sign‑in sheets, and informational materials.
• Provide registration and check‑in assistance during events.
• Maintain attendance records and prospective student contact lists.
• Distribute routine follow‑up communications.

Salary Details

Salary Details $17 - $22 per hour

Benefits

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Position Status Part Time

Working Hours

Working Hours 19.5 hours per week

Daily Work Shift

Day

Work Arrangement

This position requires a fully on‑site work arrangement.

Payroll Designation

PeopleSoft

Terms of Appointment

Temporary Staff Appointment - Hourly

Location

Piscataway, NJ

Qualifications

Minimum Education and Experience

• High School diploma or an equivalent combination of education and/or up to 4 years of relevant office, clerical, or related experience.

Required Knowledge, Skills, and Abilities

• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Ability to maintain confidential student and applicant information.
• Demonstrated attention to detail and accuracy in data entry and record management.
• Ability to work independently and collaboratively in a team environment.

Preferred Qualifications

• One year of experience using design tools such as Canva and Mailchimp.
• Experience working in higher education, admissions, enrollment management, student services, or academic administration.
• Experience using student information systems, CRM platforms, or databases (e.g., Slate, Banner, Salesforce).
• Experience supporting recruitment events, orientations, or student engagement activities.
• Familiarity with FERPA and student records management.

Posting Open Date

09/28/2026

Posting Close Date

10/28/2026

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Do you have a High School diploma or an equivalent combination of education and/or up to 4 years of relevant office, clerical, or related experience?
  • Yes
  • No

Required Documents

• Resume/CV
• Cover Letter/Letter of Application

Optional Documents

• List of Professional References (contact Info)

Additional Information

For additional information you may contact Rutgers University or refer to the university’s resources regarding diversity, inclusion, disability accommodations, and E‑Verify program. .