Part Time - Student - Enrollment Management Worker

The Pennsylvania State University; Reading (Berks County); On-site; USD 8,596,000 - 12,564,000; Part time

Job summary

Penn State Berks is seeking a student to provide essential administrative support to the Office of Enrollment Management. You will assist with event coordination, communications, intake, and related clerical tasks in a dynamic higher education setting.

The role emphasizes confidentiality, professionalism, and collaboration with multiple offices. Bilingual Spanish is highly preferred, and you'll gain hands-on experience in student engagement and program support.

Qualifications

• Current enrollment as Penn State Berks student.
• Excellent communication, organization, interpersonal, creativity and collaboration skills preferred.
• Familiarity with office equipment and software is advantageous.

Responsibilities

• Provide administrative coverage including desk presence, greeting visitors, taking messages, calls, and mail tasks.
• Assist with event planning and execution, materials, IT coordination, vendor logistics.
• Create promotional materials for student events and manage digital content for outreach.
• Engage in special projects and research tasks as assigned by Enrollment Management.

Skills

Communication

Organizational

Technical

Teamwork

Bilingual Spanish

Tools

Office software

Job description

JOB DESCRIPTION AND POSITION REQUIREMENTS

Penn State Berks, Office of Enrollment Management is seeking to hire a Student to provide essential administrative and operational support to the Office of Enrollment Management. This role offers a valuable opportunity for students to gain hands-on experience in a dynamic higher education environment, contributing to the success of student engagement and support initiatives. The ideal candidate will assist with event coordination, clerical work, campus communications including digital material, intake, research, selection, preparation, set-up, implementation, coverage, tear-down, and assessment. While developing professional skills in a supportive setting. Bilingual fluency in Spanish is highly preferred

Ability to maintain confidentiality in this opening is REQUIRED and necessitates signing of a confidentiality agreement.

Job Duties

• Administrative Coverage: Will support the regular operation and maintenance of the spaces in which they work including student desk coverage, greeting visitors, taking messages, making phone calls, hosting events and creating a welcoming environment for students and families. Will also complete clerical duties including mail copying and collecting various forms.
• Event Coordination: Aid in the planning and execution of events and programs organized by the Office of Enrollment Management. Responsibilities include preparing materials, collaborating with IT, coordinating with vendors, and managing logistical arrangements for all events.
• Marketing and Communications: Design and create promotional materials such as flyers, posters, and digital content for student events and programs. Manage upcoming events, creating engaging content, and monitoring interactions to increase visibility and engagement. This includes communicating with other offices and organization to distribute promotional materials to maximize outreach.
• Special Projects: Engage in special projects and initiatives as assigned by Enrollment Management staff. Tasks may include research, report compilation, and other duties aligned with departmental objectives.

Requirements and Qualifications

• Current Enrollment: Must be a student at Penn State Berks Campus..
• Communication Skills: Other responsibilities include assisting with student organization needs and requests. Top performance requires excellent communication, organization, interpersonal, creativity and collaboration skills and is preferred.
• Organizational Skills: Strong organizational skills with meticulous attention to detail. Ability to manage multiple tasks efficiently and meet deadlines.
• Technical Skills: Familiarity with office equipment and software is advantageous.
• Teamwork: Ability to work collaboratively as part of a team and independently with minimal supervision.

Additional Information

• Candidates for this opening will complete mandatory training, adhere to Penn State`s Conduct and Academic Integrity policies, agree to act appropriately in terms of communication, punctuality, and collegiality, and agree to act as a member of the Enrollment Management Team in a professional manner, respecting all individuals in our diverse University community.

Schedule: 10 hours max per week, with availability during regular office hours.

Location: Office of Enrollment Management

Compensation: $12 an hour

BACKGROUND CHECKS/CLEARANCES This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

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