Administrative Assistant

AppleOne Employment Services; Santa Barbara (CA); On-site; USD 32,000 - 34,000; Full time

Job summary

AppleOne is seeking a reliable Administrative Assistant for a temporary, office-based assignment in Santa Barbara, CA. This role is ideal for an administrative professional with 1 to 2 years of office support experience and working knowledge of QuickBooks.

The Administrative Assistant will support daily office operations, assist with accounts payable tasks, manage incoming communications, organize records, and help keep the office running smoothly.

Qualifications

• 1 to 2 years of administrative, clerical, or office support experience.
• Maintain accounts payable records and perform QuickBooks data entry.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong attention to detail and ability to maintain accurate records.
• Excellent organizational and time-management skills.
• Professional verbal and written communication skills.
• Ability to work independently and handle confidential information.

Responsibilities

• Answer incoming phone calls, route inquiries appropriately, and provide professional front-office support.
• Enter and maintain accounts payable records in QuickBooks with accuracy and attention to detail.
• Process checks, assist with basic bookkeeping tasks, and support accounting-related administrative needs.
• Pick up, sort, and distribute incoming mail while helping maintain organized office workflows.
• Order office supplies, track inventory, organize files, and maintain records and documentation.
• Assist with general administrative duties, special projects, and day-to-day office support as assigned.

Skills

Accounts payable

QuickBooks data entry

Microsoft Office

Attention to detail

Time management

Communication skills

Tools

QuickBooks

Office suite software

Job description

Job Summary

We are seeking a reliable and detail-oriented Administrative Assistant for a temporary, short-term office-based assignment in Santa Barbara, CA. This role is ideal for an administrative professional with 1 to 2 years of office support experience and working knowledge of QuickBooks. The Administrative Assistant will support daily office operations, assist with accounts payable tasks, manage incoming communications, organize records, and help keep the office running smoothly. This is a great opportunity to contribute to a professional team environment while using your clerical, organizational, and basic bookkeeping skills in a hands-on administrative support role.

Key Responsibilities

• Answer incoming phone calls, route inquiries appropriately, and provide professional front-office support.


• Enter and maintain accounts payable records in QuickBooks with accuracy and attention to detail.


• Process checks, assist with basic bookkeeping tasks, and support accounting-related administrative needs.


• Pick up, sort, and distribute incoming mail while helping maintain organized office workflows.


• Order office supplies, track inventory, organize files, and maintain records and documentation.


• Assist with general administrative duties, special projects, and day-to-day office support as assigned.

Compensation and Benefits

• Pay Range: $23 to $25 per hour.


• Position Type: Contract/Temporary, short-term assignment.


• Schedule Details: Immediate availability preferred.


• Work Environment: Office-based role in Santa Barbara, CA.

Required Qualifications and Skills

• Provide general administrative, clerical, and office support.


• Maintain accounts payable records and perform QuickBooks data entry.


• Process checks and assist with basic bookkeeping tasks.


• Organize office records, supplies, mail, documentation, and daily office workflows.


• 1 to 2 years of administrative, clerical, or office support experience.


• Working knowledge of QuickBooks, including data entry and accounts payable functions.


• Strong attention to detail and ability to maintain accurate records.


• Excellent organizational and time-management skills.


• Professional verbal and written communication skills.


• Ability to work independently and handle confidential information appropriately.


• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook, is preferred.

Preferred Qualifications

• Experience supporting accounting, finance, or bookkeeping functions.


• Familiarity with general office operations and business administration.


• Ability to prioritize tasks and stay organized in a fast-paced office environment.

Equal Opportunity Employer / Disabled / Protected Veterans

Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf. The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf. For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.