Temporary Administrative Assistant

Commonwealth Motors; Lawrence (MA); On-site; USD 22,000 - 30,000; Part time

Benefits offered by this job

Flexible scheduling

Job summary

Commonwealth Motors in Lawrence, MA is seeking an Administrative Assistant for a 90-120 day maternity leave cover. This part-time, hourly role provides support to Sales, Finance, and Service teams and requires strong organization and customer service skills.

You will handle calls, mail, records, scheduling, and data entry, with potential for career growth. Proficiency in Microsoft Office and bilingual ability are a plus.

Qualifications

• High school diploma or equivalent.
• 1-2 years of administrative experience in the automotive industry preferred.
• Strong organizational and time-management skills.
• Excellent communication and customer service skills.
• Proficient in Microsoft Office and other computer applications.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Bilingual in English and Spanish is a plus.

Responsibilities

• Provide administrative support to various departments, including Sales, Finance, and Service.
• Answer and direct phone calls in a professional and courteous manner.
• Sort and distribute incoming mail and coordinate outgoing mail.
• Manage and maintain dealership records, including customer files and employee paperwork.
• Assist with scheduling appointments and maintaining calendars for management.
• Assist with Inventory management.
• Conduct data entry and maintain accurate records in the dealership’s computer systems.
• Perform other administrative tasks as assigned by the management team.

Skills

Organizational skills

Time management

Communication

Customer service

Microsoft Office

Multitasking

Bilingual English/Spanish

Education

High school diploma

Job description

Job Summary

Commonwealth Motors, a premier auto dealership in Lawrence, Massachusetts, is seeking a motivated and organized Administrative Assistant to join our team. We are looking for someone for a 90- 120 day period to cover maternity leave for a valued member of our team.As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our dealership by providing administrative support to various departments and managing day-to-day administrative tasks. This is a part‑time, hourly position for an individual contributor, with opportunities for career growth and development.

Compensation & Benefits

We offer a competitive hourly wage for this position along with flexible scheduling and opportunities for advancement

Responsibilities

• Provide administrative support to various departments, including Sales, Finance, and Service.
• Answer and direct phone calls in a professional and courteous manner.
• Sort and distribute incoming mail and coordinate outgoing mail.
• Manage and maintain dealership records, including customer files and employee paperwork.
• Assist with scheduling appointments and maintaining calendars for management.
• Assist with Inventory management
• Conduct data entry and maintain accurate records in the dealership’s computer systems.
• Perform other administrative tasks as assigned by the management team.

Requirements

• High School diploma or equivalent.
• 1-2 years of administrative experience in the automotive industry preferred.
• Strong organizational and time-management skills.
• Excellent communication and customer service skills.
• Proficient in Microsoft Office and other computer applications.
• Ability to multitask and prioritize tasks in a fast‑paced environment.
• Bilingual in English and Spanish is a plus.

EEOC statement

Commonwealth Motors is an equal opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions are based on qualifications, merit, and business needs. We are committed to creating an inclusive work environment where employees are valued and respected regardless of their race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status.