Office Manager

Carter Motors, Inc; Lynnwood (WA); On-site; USD 125,000 - 145,000; Full time

Benefits offered by this job

Medical, Dental & Vision after 30 days

401(k) + Company Match Plan after 90d

Paid time off after 90 days

Growth opportunities

Paid Training

Employee vehicle purchase plans

Discount Program

Family owned and operated

Job summary

Carter Motors, Inc. is seeking an Automotive Office Manager to oversee the administrative and accounting operations of two automotive dealership locations in Washington.

You will manage payroll processing, ensure compliance, and coordinate across stores to maintain accurate financial records and support dealership management. The role requires 3+ years in automotive dealership office or administrative management, strong knowledge of payroll and payroll taxes, proficiency with Excel and

Qualifications

• 3+ years automotive dealership office, accounting, or administrative management experience
• Knowledge of automotive dealership payroll, including commissions, bonuses, incentives, deductions, and variable compensation
• Experience with payroll taxes, employee deductions, benefits, PTO, garnishments, and year-end reporting
• Strong understanding of dealership accounting and office processes
• Experience supporting or managing administrative functions for multiple departments or locations
• Strong proficiency with Microsoft Excel and general office/accounting software
• Experience with dealership management systems and payroll platforms preferred
• Excellent attention to detail and accuracy
• Strong organizational and time-management skills with the ability to manage competing priorities
• Ability to maintain strict confidentiality regarding employee compensation and company financial information
• Strong communication and interpersonal skills
• Ability to work independently while collaborating effectively with dealership leadership
• High level of integrity, accountability, and professionalism
• Knowledge of applicable employment, payroll, and wage-and-hour requirements
• High school diploma or equivalent required; accounting, business, or related education is a plus

Responsibilities

• Oversees daily office and administrative operations for two automotive dealership locations
• Manage the Payroll Administrators that process semi-monthly payroll, including hourly, salary, commission, bonus, and incentive compensation
• Ensure timely payroll submission and funding
• Review payroll for accuracy, including timekeeping, deductions, commissions, bonuses, PTO, benefits, and other adjustments
• Coordinate payroll tax filings, reporting, garnishments, unemployment requirements, and other payroll-related compliance responsibilities
• Work closely with dealership management, department managers, and employees to resolve payroll and compensation questions
• Oversee accounts payable, accounts receivable, deposits, cash handling, and other office accounting functions
• Reconcile bank accounts, floorplan-related transactions, schedules, and other dealership accounts as applicable
• Monitor and maintain accurate accounting schedules and assist with month-end closing procedures
• Coordinate with outside payroll providers, accountants, auditors, benefits providers, and other vendors as needed
• Ensure dealership office procedures comply with company policies and applicable federal, state, and local requirements
• Maintain confidentiality of payroll, employee, financial, and other sensitive business information
• Prepare reports and provide management with accurate financial and operational information
• Establish and maintain consistent administrative procedures across both dealership locations
• Identify discrepancies, investigate issues, and implement solutions to improve accuracy and efficiency
• Support dealership leadership with special projects and other administrative responsibilities as needed

Skills

Automotive dealership payroll

Office management

Excel

Time management

Communication

Confidentiality

Multi-location coordination

Education

High school diploma or equivalent

Accounting, business education

Tools

Dealership management systems

Payroll software

Accounting software

Job description

At Carter Motors, we strive to make every customer a customer for life. Happy employees make happy customers, and we reward individuals who are ready to work hard and stay motivated. Every employee at Carter Motors is absolutely critical to its success. Our promise is to keep delivering the same award winning service and value that our community has come to expect from our dealership through the years.

What we are looking for

We are seeking an experienced, organized, and detail-oriented Automotive Office Manager to oversee the administrative and accounting operations of two automotive dealership locations. This position plays a critical role in maintaining accurate financial records, ensuring timely and compliant payroll processing, supporting dealership management, and coordinating administrative functions across both stores.

The ideal candidate has strong automotive dealership office experience, excellent organizational and communication skills, and strong knowledge of payroll processing and payroll taxes. The ability to manage multiple priorities, maintain confidentiality, and work effectively with employees and management is essential.

Pay - $125k-$145k DOE

Schedule – Monday – Friday 8am-5pm

What We Offer

• Competitive compensation plans
• Medical,Dental & Vision after 30 days of employment
• 401(k) + Company Match Plan after 90 days of employment
• AFLAC, Legal Shield & Identity Theft Shield, FSA, Pet Insurance Discount
• 529 College Savings Plan
• Paid time off after 90 days of employment
• Growth opportunities
• Paid Training
• Employee vehicle purchase plans
• Family owned and operated
• Long term job security
• Discount Program
• Discounts on products and services

*For an overview of our benefits cut/paste link below*

Responsibilities

• Oversees daily office and administrative operations for two automotive dealership locations.
• Manage the Payroll Administrators that process semi-monthly payroll, including hourly, salary, commission, bonus, and incentive compensation.
• Ensure timely payroll submission and funding.
• Review payroll for accuracy, including timekeeping, deductions, commissions, bonuses, PTO, benefits, and other adjustments.
• Coordinate payroll tax filings, reporting, garnishments, unemployment requirements, and other payroll-related compliance responsibilities.
• Work closely with dealership management, department managers, and employees to resolve payroll and compensation questions.
• Oversee accounts payable, accounts receivable, deposits, cash handling, and other office accounting functions.
• Reconcile bank accounts, floorplan-related transactions, schedules, and other dealership accounts as applicable.
• Monitor and maintain accurate accounting schedules and assist with month-end closing procedures.
• Coordinate with outside payroll providers, accountants, auditors, benefits providers, and other vendors as needed.
• Ensure dealership office procedures comply with company policies and applicable federal, state, and local requirements.
• Maintain confidentiality of payroll, employee, financial, and other sensitive business information.
• Prepare reports and provide management with accurate financial and operational information.
• Establish and maintain consistent administrative procedures across both dealership locations.
• Identify discrepancies, investigate issues, and implement solutions to improve accuracy and efficiency.
• Support dealership leadership with special projects and other administrative responsibilities as needed.

Experience

• 3+ years of automotive dealership office, accounting, or administrative management experience preferred.
• Strong knowledge of automotive dealership payroll, including commissions, bonuses, incentives, deductions, and variable compensation.
• Demonstrated experience processing payroll and understanding payroll taxes, employee deductions, benefits, PTO, garnishments, and year-end reporting.
• Strong understanding of dealership accounting and office processes.
• Experience supporting or managing administrative functions for multiple departments or locations.
• Strong proficiency with Microsoft Excel and general office/accounting software.
• Experience with dealership management systems and payroll platforms preferred.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills with the ability to manage competing priorities.
• Ability to maintain strict confidentiality regarding employee compensation and company financial information.
• Strong communication and interpersonal skills.
• Ability to work independently while collaborating effectively with dealership leadership.
• High level of integrity, accountability, and professionalism.
• Knowledge of applicable employment, payroll, and wage-and-hour requirements.
• High school diploma or equivalent required; accounting, business, or related education is a plus.

Qualifications

• Professional, well-groomed personal appearance
• Pre-employment background check, reference check& drug screen is required

Carter Motors is a proud equal opportunities employer ;we do not deny employment based on race, ethnicity, national origin, disabilities, or any other protected characteristics. We are a drug free workplace ;all employees are held to this standard to be free from the effects of drugs and/or alcohol while on duty. Carter Motors also participates in fair chance hiring practices ;candidates with a criminal history will undergo an individualized assessment post-offer.