Office Admin

Bill Volz's Westchester Auto Corp; Crompond (NY); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Medical Plan

Dental Plan

Vision Plan

401(K) Plan w/ Matching

Training Provided

Paid Vacation

Employee Appreciation Events

Tenure Employees

Job summary

Bill Volz's Westchester Auto Corp in New York is seeking a reliable, motivated individual for a temporary, approximately 3-month assignment. The role focuses on office support, billing and title duties, and customer service, with a possibility of extension into a permanent position at one of our dealerships.

Key duties include answering phones, handling cash and paperwork, organizing files, and assisting sales staff.

Qualifications

• Strong computer skills incl. Outlook, Excel and Word.
• Excellent verbal and written communication skills.
• Strong customer service background.
• Punctual, reliable and eager to improve.
• Clean driving record and valid driver’s license.
• Must be able to work on Saturdays.

Responsibilities

• Answer phones and greet visitors.
• Process cash, checks and credit card transactions; reconcile cash drawer daily.
• Prepare stock inventory and organize keys.
• Break down deals and send proper paperwork to banks & DMV.
• Maintain neat work area and assist with billing/Title Clerk duties.
• File and organize documents; input warranty scans.

Skills

Computer skills

Outlook

Excel

Word

Customer service

Verbal and written communication

Tools

Credit card machine

Dealer Connect

Copier

Job description

Description

We are looking for a reliable, motivated individual to join our automotive group for an approximately 3-month temporary assignment.

This position is available to provide coverage during an employee's leave of absence.

The opportunity doesn't have to end after 3 months! We are always looking for great people to join our team. For the right candidate, there may be an opportunity to transition into a permanent position within one of our dealerships.

Essential Duties

• Answer phones
• File
• Compiles records and reports.
• Greets and assists visitors.
• Provides information to customers, claimants, employees and sales personnel.
• Receives, counts and pays out cash, credit cards and checks.
• Reconciles cash drawer daily
• Prepares stock inventory.
• Operates office machines such as computer, billing printer, credit card machine, calculator and copier.
• Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
• Stock in vehicles from factory
• Complete used car folders
• Organize keys and key machine
• Breakdown deals and send proper paperwork to banks & DMV
• Reconcile Floorplan daily
• Input all warranty scanns
• Cut checks as needed
• Maintains professional appearance and neat work area.
• Other tasks as assigned.
  

Marginal Duties while doing Billing/Title Clerk Duties

• Bill out New/Used cars Retail & Wholesale
• Complete Swap paperwork for dealer to dealer transfers
• Complete Verify Website & Policebook
• Report Cars sold and claim rebates in Dealer Connect

Benefits

• Medical Plan
• Dental Plan
• Vision Plan
• 401(K) Plan w/ Matching
• Training Provided
• Paid Vacation
• Employee Appreciation Events (i.e. Holiday Parties, Sporting Events, Luncheons)
• Multitude of Tenure Employees

Requirements

Qualifications

• Strong computer skills, including Outlook, Excel and Word
• Strong customer service background
• Excellent verbal and written communication skills
• Punctual, reliable and eager to improve
• Clean driving record and valid driver’s license
• Must be able to work on Saturday's